Office Assistant

Job Overview We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be a friendly face in our office, ensuring smooth daily operations and providing exceptional support to staff and visitors alike. Your energetic approach and attention to detail will help create an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a vibrant workplace culture. Responsibilities Greet visitors and manage front desk operations with professionalism and warmth Answer phone and texts from customers promptly, directing calls accurately and courteously Handle data entry, filing, and document proofreading to maintain organized records Support office management tasks such as supply inventory, mail distribution, and basic bookkeeping using QuickBooks or similar software Provide excellent customer service by addressing inquiries and supporting client needs both in person and over the phone Perform clerical duties including typing, photocopying, and maintaining organized digital and physical files Requirements Proven office or administrative experience demonstrating strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent computer literacy with data entry, proofreading, and document management skills Strong phone etiquette with experience managing multi-line phone systems Bilingual abilities are a plus for effective communication with diverse clients and team members Ability to handle clerical tasks such as filing, calendar management, and time management efficiently Previous experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous Familiarity with office management software like QuickBooks or bookkeeping experience is preferred Join us to be part of a lively team that values proactive support, clear communication, and a positive attitude! This role offers the chance to grow your administrative expertise in a fast-paced environment where your contributions truly make a difference.

Pay:

$18.00 - $23.00 per hour

Benefits:

401(k) 401(k) matching Retirement plan

Work Location:

In person