Office Assistant I - Temporary

This recruitment is open and continuous and may close at any time. Applicants are encouraged to apply early. This temporary Office Assistant will sit at the front desk of City Hall and serve as the main point of contact for visitors to City Hall. The schedule for this role is 9:00am - 5:00pm, Monday to Friday on-site. Under general supervision to perform various and increasingly responsible clerical duties in providing supportive services to technical, administrative and management operations; performs related duties, as required. Greets and assists visitors at assigned office area; responds to inquiries regarding City services. Receives and directs phone calls, takes messages and provides information regarding City activities, services, fees, programs. Develops and maintains a variety of reports, forms and specialized. Proofreads and checks materials for accuracy and completeness. Processes data and prepares reports following established format; prepares a variety of reports which may involve arithmetic calculations; reviews reports for accuracy and makes corrections, as required. Processes purchase requisitions, vouchers and other financial, payroll or personnel forms; may gather, review for accuracy and forward payroll documentation; establishes and maintains office files. Calculates fees and bills clients for services, issues receipts within established guidelines, accepts monies for city services and records entries for reconciliation by Finance. Issues and receives various forms; opens and distributes departmental mail, orders and maintains inventory of office supplies. Provides back up relief for other office support staff. Education GED or High School Diploma required And Experience Six (6) months of general office clerical experience. Knowledge and Abilities Knowledge of modern office practices and procedures; the operation of standard office equipment; correct English usage including spelling grammar and punctuation, business letter writing and standard format for typed materials; effective methods of record keeping including filing, indexing, and cross referencing; personal and on-line computer systems and equipment; applicable rules, regulations, policies and procedures; operation of a municipal organization; effective methods of communication both verbally and in writing; business mathematics including addition, subtraction, multiplication, division, fractions and decimals; research methods and techniques. Ability to perform detailed clerical work quickly and accurately; organize and maintain accurate office files; compose routine correspondence from brief instructions, make accurate arithmetic calculations; code, enter , retrieve, and review entries within a computerized system; interpret and apply departmental and City rules and regulations, policies and procedures; research, compile and organize date for use in reports and special projects; prioritize work and coordinate several activities; understand and carry out oral and written instructions; establish and maintain effective working relations with the public, other agencies, City officials, and other City employees; operate standard office equipment including personal and on-line computer, centralized telephone equipment, calculators, and fax; type accurately at the rate of 40 net words per minute; follow oral and written instructions; communicate effectively both verbally and in writing; perform related duties as required.

Bargaining Unit:

SEIU Annual Hours:

1820 (35 hours per week) • Positions in the Police and Community Services Departments work a 40 hour/week schedule.

FLSA Status:

Non-Exempt Created:

June 1997

Last Revised:

March 2026