Office Coordinator

Office Coordinator at Confidential Office Coordinator at Confidential in Vineburg, California Posted in 22 minutes ago.

Type:

full-time

Job Description:

About the Role We are seeking a highly organized, service-oriented Office Coordinator to oversee the day-to-day operations of our San Francisco headquarters. As the first point of contact for employees, visitors, and vendors, this individual plays a critical role in creating a welcoming, efficient, and well-run office environment. This position combines front desk administration, office operations, facilities coordination, and support for the People team. The ideal candidate is proactive, detail-oriented, and takes pride in ensuring that the workplace runs smoothly and professionally. This is a fully onsite role based in our San Francisco, California office, with an expectation of working in the office five days per week. Responsibilities Office Operations & Reception Serve as the primary point of contact for employees, visitors, and external partners. Answer and direct incoming phone calls in a professional and courteous manner. Receive, sort, and distribute mail, packages, and deliveries. Maintain a clean, organized, and welcoming office environment. Coordinate conference room scheduling, catering, and meeting logistics. Facilities & Vendor Management Manage relationships with building management and understand building policies, procedures, and service requests. Coordinate with office vendors and service providers, including cleaning services, shredding companies, office equipment technicians, and other facility partners. Monitor office maintenance needs and submit service requests as issues arise. Order and maintain office supplies, kitchen inventory, and other workplace necessities. Assist with office access, parking arrangements, security badges, and related administrative tasks. Employee Experience & People Support Support onboarding efforts by coordinating workspace setup, building access, and office orientation for new hires. Assist with planning and coordinating employee events, celebrations, and team activities. Help foster a positive office culture by identifying opportunities to enhance the workplace experience. Provide administrative support to the People team, including preparing presentations, updating spreadsheets, and assisting with special projects. About You 2+ years of experience in office administration, reception, facilities coordination, or executive/administrative support. Experience working with vendors, service providers, and property management teams. Strong organizational skills and the ability to manage multiple priorities with minimal supervision. Professional, approachable, and customer-service-oriented demeanor. Excellent verbal and written communication skills. High attention to detail and strong follow-through. Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace. Resourceful problem solver with a proactive mindset. High school diploma or equivalent required; additional education is a plus. Why Join Us? This is an opportunity to play a central role in shaping the employee experience and maintaining a high-functioning office environment. You will work closely with colleagues across the organization and have a direct impact on creating a workplace that is organized, welcoming, and supportive of team success. We offer a competitive compensation package, comprehensive benefits, generous paid time off, and the opportunity to contribute to a growing, mission-driven organization.