Office Manager

We are looking for an experienced Office Manager to support daily administrative and financial operations for a team based in San Carlos, California. This Long-term Contract position is ideal for someone who can keep office functions organized while managing vendor coordination, payment processing, and routine accounting support. The right candidate will bring a proactive approach, strong attention to detail, and the ability to handle multiple priorities in a fast-paced environment.

Responsibilities:

• Oversee day-to-day office activities to ensure an efficient, well-organized workplace environment.
• Process accounts payable transactions accurately, including invoice review, coding, and payment coordination.
• Create, track, and maintain purchase orders while ensuring supporting documentation is complete and properly filed.
• Manage onboarding and records for multiple vendors, including collecting and maintaining IRS W-9 documentation.
• Prepare and issue Form 1099 documentation in accordance with reporting timelines and compliance requirements.
• Reconcile bank statements and investigate discrepancies to maintain accurate financial records.
• Coordinate with internal teams and external partners to resolve payment, vendor, and documentation issues promptly.
• Maintain organized financial and administrative records to support audits, reporting, and ongoing office operations.