Office Manager

Description We are looking for an organized and proactive Office Manager to support a busy workplace in Washington, District of Columbia. This Long-term Contract position is ideal for someone who can keep office operations running smoothly while coordinating vendors, facilities, employee support, and executive-level administrative needs. The successful candidate will bring strong judgment, attention to detail, and a service-oriented approach to maintaining an efficient and welcoming office environment.

Responsibilities:

• Oversee day-to-day office operations, ensuring facilities, vendors, and essential services are managed effectively.
• Lead discussions with suppliers, landlords, and service partners to secure favorable terms while tracking invoices and coordinating timely payments.
• Source and purchase office materials, furniture, and equipment in line with company guidelines and approved budgets.
• Act as the main point of contact for building-related matters, including access badges, keys, repairs, cleaning concerns, maintenance requests, and workplace technology coordination.
• Coordinate onboarding logistics for new employees by preparing documentation, arranging workspace setup, facilitating system and tool access, and supporting orientation activities.
• Arrange routine cleaning and upkeep for office spaces and equipment while helping maintain an organized, functional workplace layout.
• Support special initiatives such as team events, company gatherings, and other workplace programs that enhance employee experience.
• Provide executive administrative support through calendar coordination, travel booking, accommodation arrangements, and expense report processing.
• Partner with People & Culture to assist with employee benefits administration and help promote a safe, secure, and positive work environment.
• Monitor office inventory levels and review requests for supply purchases to ensure materials remain available without exceeding budget expectations. Requirements
• Experience managing office administration, workplace operations, or facilities coordination in a structured environment.
• Strong ability to order, track, and maintain office supplies and related inventory accurately.
• Working knowledge of accounts payable processes, including invoice review and payment coordination.
• Comfortable handling front-desk or receptionist-style responsibilities while providing attentive support to employees and visitors.
• Proven ability to manage multiple priorities, vendor relationships, and administrative tasks with minimal supervision.
• Strong communication and negotiation skills, with the ability to work effectively across teams and with external partners.
• Proficiency with standard office software and tools used for scheduling, documentation, and reporting.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .