Office Manager Multispecialty Practice

Office Manager•Multispecialty Practice Jobility Belleville, NJ Job Details Full-time $28•$33 an hour 5 hours ago Benefits Health insurance 401(k) Paid time off Qualifications Practice management Teamwork Expense management Patient service Administrative experience Full Job Description Office Manager•

Multispecialty Practice Englewood Health Location:

Northern New Jersey (Belleville, East Orange, West Orange, Jersey City, Englewood Cliffs)

Employment Type:

Full-Time Compensation:

$28•33/hour + comprehensive benefits Overview Englewood Health is seeking an experienced, hands-on Office Manager to lead operations across a growing multispecialty practice. This role oversees 14 providers and 16 staff members across five locations, ensuring smooth, efficient, and patient-focused daily operations. This is not a sit-behind-the-desk position—the right candidate is visible, proactive, and leads from the front. Key Responsibilities Oversee daily operations across multiple outpatient practice locations Lead, coach, and support clinical and administrative staff Ensure consistent workflows, policies, and patient experience across all sites Manage staffing, scheduling, and coverage to meet operational needs Monitor and improve front and back office efficiency Partner with providers and leadership on growth and operational improvements Maintain compliance with healthcare regulations and internal standards Address patient concerns and resolve escalated issues professionally Track performance metrics and implement process improvements Travel Expectations Weekly visits: Belleville, East Orange, West Orange, Jersey City Monthly visit: Englewood Cliffs Qualifications 3+ years of healthcare office or multisite practice management experience preferred Strong leadership skills with ability to manage diverse teams Experience in multispecialty or high-volume practices a plus Knowledge of Epic Systems (EPIC) preferred Excellent organizational, communication, and problem-solving skills Ability to operate independently while aligning with organizational goals What You'll Get Competitive hourly rate ($28•33/hour) 401(k) with company support Comprehensive health benefits Paid Time Off A collaborative, well-staffed environment—no chaos on day one Why This Role Matters You are the glue. When this role is done right, providers can focus on patients, staff stays engaged, and operations run like a well-oiled machine instead of a fire drill.

Pay:

$28.00•$33.00 per hour

Benefits:

401(k) Health insurance Paid time off Application Question(s): How many years of experience do you have managing a healthcare office or overseeing a multisite medical practice? Have you previously managed operations across multiple clinic locations simultaneously? Have you supervised a team of clinical and administrative staff? If yes, how many people were on your team? Are you comfortable creating schedules, managing coverage, and handling staffing conflicts for multiple locations? Do you have experience using Epic Systems or similar electronic health record (EHR) platforms? Are you familiar with healthcare regulations and compliance requirements (HIPAA, OSHA, or other applicable standards)? This role requires weekly travel to 4 offices and monthly travel to a fifth. Are you able to meet this requirement? Do you have experience resolving patient or staff escalations and implementing operational improvements? This is a hands-on, visible leadership role, not desk-only. Are you comfortable actively engaging in day-to-day operations?

Work Location:

In person