Office Manager/Administrative Assistant

Overview We are seeking a dynamic and highly organized Office Manager/Administrative Assistant to join our team! This vital role combines office management with administrative support, ensuring smooth daily operations and exceptional customer service. The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess a positive, proactive attitude. Your energy and attention to detail will help foster an efficient, welcoming workplace where both team members and clients feel valued and supported. Duties Manage daily office operations, including overseeing front desk activities and maintaining a professional reception area Answer multi-line phone systems promptly with excellent phone etiquette, directing calls efficiently and courteously Handle calendar management, scheduling appointments, meetings, and coordinating events with precision Perform data entry, filing, and recordkeeping using tools like Microsoft Office, Google Workspace, and QuickBooks for bookkeeping tasks Provide exceptional customer support by assisting clients, visitors, and vendors with inquiries and service needs Support clerical functions such as proofreading documents, managing correspondence, and organizing office supplies Maintain accurate records through filing systems, data entry, and document management to ensure easy retrieval of information Skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Strong organizational skills with the ability to multitask effectively in a busy environment Excellent communication skills in both English and Spanish Experience with office management tasks including calendar coordination, supply management, staff management and conflict resolution Familiarity with multi-line phone systems and phone etiquette to ensure professional interactions Ability to perform clerical duties such as proofreading, data entry, filing, and document organization Demonstrate customer service skills with a friendly demeanor and problem-solving abilities Strong time management skills to prioritize tasks efficiently throughout the workday Previous experience as an administrative assistant or office manager in a professional setting is highly desirable Certified medical assistant is a plus ! Join us to be the heartbeat of our office! Your dedication will help create an organized environment where productivity flourishes and everyone feels welcomed. We value your expertise in office administration combined with your enthusiasm for delivering outstanding support.

Pay:

From $25.00 per hour

Work Location:

In person