Office Manager/Project Coordinator - 17275

Office Manager/Project Coordinator - 17275 at Transcend Solutions Office Manager/Project Coordinator - 17275 at Transcend Solutions in Los Altos, California Posted in about 20 hours ago.

Type:

full-time

Job Description:

Office Manager/Project Coordinator - 17275

Location:

Mountain View, CA Work Schedule:

Fully Onsite, M-F Assignment Length:

6+ months •NO C2C due to client restrictions•

Top Skills:

Office Operations & Organization Support Executive/Director Event Coordination & Project Management Position Summary We are seeking a highly organized and proactive Office Manager to oversee day-to-day office operations and provide essential support to our leadership team. The ideal candidate will be a skilled multitasker who excels at creating efficient systems, fostering a positive workplace environment, and ensuring seamless coordination of company-wide initiatives. Key Responsibilities Office Operations Management Manage daily office operations including facilities, supplies, equipment, and vendor relationships Maintain organized office systems and procedures to ensure operational efficiency Oversee office budget and expense tracking Coordinate with building management and service providers Ensure office compliance with health, safety, and security protocols Handle incoming communications, mail, and package distribution Assist in new hire onboarding in regard to asset management, system/badge accesses, and workspace allocation Coordinate internal and external guest visits Director Support Provide high-level administrative support to directors and executive team Manage executive calendars, schedule meetings, and coordinate travel arrangements/expense reports Prepare meeting materials, presentations, and reports as needed Handle confidential information with discretion and professionalism Coordinate cross-departmental communications on behalf of leadership Townhall & Event Coordination Plan, organize, and execute quarterly/monthly town hall meetings and company-wide gatherings Manage logistics including venue setup, AV equipment, catering, and attendance tracking Prepare agendas and coordinate with presenters to ensure smooth event flow Gather and compile questions from employees for Q&A sessions Distribute follow-up communications and action items post-event Required Qualifications Bachelor's degree or equivalent combination of education and experience 2-5 years of experience in office management or administrative leadership role Proven track record of managing office operations and supporting executives Strong organizational and project management skills Excellent written and verbal communication abilities Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Suite Ability to prioritize multiple tasks and adapt to changing priorities Professional demeanor with strong interpersonal skills Preferred Qualifications Experience coordinating large-scale company events or meetings Familiarity with office management software and collaboration tools Budget management experience Problem-solving mindset with ability to work independently