Operations Administrative Assistant

Operations Administrative Assistant Longmeadow Public School District Longmeadow Public School District

• Longmeadow, Massachusetts Job Details

Job ID:

5699519

Application Deadline:

May 22, 2026 11:59 PM (UTC)

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description

REPORTS TO

Assistant Superintendent for Finance and Operations.

JOB GOAL

To facilitate and support efficient management of the School Department's operational and fiscal affairs.

PERFORMANCE RESPONSIBILITIES

Welcome visitors by greeting them, in person or on the telephone, address inquiries, direct visitors to the appropriate person or office, and answer and forward incoming telephone calls. Maintain security by following visitor procedures. Manage student enrollment process, including verifying required enrollment documents. Process technology purchase requisitions and payments, as needed. Review accounts payable invoices and warrant on a bi-weekly basis and maintain and post necessary documentation as required. Provide administrative assistance to the Director of Student and Family Support, entering requisitions and scheduling events. Process and maintain CORI and SAFIS records and process requests for Suitability Determinations. Assist with the substitute hiring process, including scheduling interviews and onboarding. Manage facility requests, issues building use requests, issues invoices to renters, and responsible for communicating with school personnel on building rental use. Assist District leadership to plan and facilitate district events, such as recognition ceremonies and employee onboarding programs, managing everything from scheduling to on-site event support. Support financial transaction verification and data entry activities. Process district purchase orders and encumber those purchase orders in the financial system. Assist with posting of district employment opportunities. Match invoices to purchase orders and submit for payment. Process student and employee accident forms. Such other duties as may be assigned by the Superintendent of Schools or Assistant Superintendent for Finance and Operations. The following information is provided pursuant to ADA requirements.

PHYSICAL DEMANDS

Physical demands are a way of describing the physical activities that a job requires.

Strength:

Light-lifting, 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds.

Key:

Occasionally (O) Up to 1/3 of the time Frequently (F) From 1/3 to 2/3 of the time Constantly (C) 2/3 of the time or more 

Standing:

(F) 

Sitting:

(O) 

Walking:

(F) 

Lifting:

(O) Reaching(F)

• Extending the hand(s) and arm(s) in any direction Handling(F)
• Seizing, holding, grasping, turning or otherwise work with hand(s) Fingering (F)
• Picking, pinching, or otherwise working with fingers primarily Talking (F)Expressing or exchanging ideas by means of the spoken word Hearing (C)Perceiving the nature of sounds by the air Near Acuity(C)Clarity of vision at 20 inches or less Far Acuity (C)Clarity of vision at 20 feet or more Color Vision (F)Ability to identify and distinguish colors Field of Vision(C) Observing an area that can be seen up and down or right and left when eyes are fixed on a given point.

WORK ENVIRONMENT

Environmental conditions are a means of describing the physical surroundings of a worker in a specific job. This position is performed in a school setting where the environmental conditions should have no effect on how the job is performed.

Noise:

Level 3

• Moderate level of intensity.

TERMS OF EMPLOYMENT

Full-year position, 37.5 hours/week, 7.5 hours/day

Position Type:

Full-time