Paralegal Assistant

Title:

Administrative Assistant / Legal Support Specialist (Family Law) -

AI-Savvy Location:

Clearwater, FL / Full-Time position

About Us:

We are a dynamic family law practice dedicated to compassionate, results-driven service for our clients. We leverage cutting-edge AI and technology to streamline workflows, improve accuracy, and deliver outstanding client care. We're seeking a proactive Administrative Assistant / Legal Support Specialist who thrives in a fast-paced environment and is comfortable adopting new software and AI tools.

Role Summary:

As an Administrative Assistant to paralegals and attorneys, you will an important part of our firm's operations. You will manage clerical tasks, handle confidential information with discretion, and support casework from intake to completion. Our ideal candidate is tech-savvy, highly organized, an excellent communicator, and quick to learn new software and AI-enhanced processes.

Key Responsibilities:

Administrative support for paralegals and attorneys Client intake, data entry, and maintenance of confidential client files Draft, format, and proofread correspondence, pleadings, motions, client letters, and discovery requests Utilize AI tools to draft, summarize, and analyze documents; review outputs for accuracy and compliance Conduct conflict checks, manage time tracking, billing support, and invoice preparation Electronic filing (e-filing) and document management across platforms Prepare and organize trial binders, exhibits, and discovery materials Compliance with confidentiality, and firm policies Assist with process improvement and rollout of new software/tools Provide exceptional client service, including clear, empathetic communication with clients and team Required Qualifications Minimum of 1 year of administrative or paralegal support experience; experience in family law preferred or a recent graduate of an accredited paralegal school. Proficiency with Microsoft 365 (Outlook, Word, Excel, Zoom, CLIO) Familiarity with case management software and document management systems; ability to learn new software quickly Strong written and verbal communication skills; professional phone etiquette Exceptional organizational skills with high attention to detail and accuracy Comfort working in a fast-paced environment with changing priorities Basic understanding of legal terminology and court procedures (family law) or willingness to learn Demonstrated ability to work independently and as part of a team; positive, proactive attitude Preferred Qualifications Experience with AI-assisted drafting, natural language processing tools, or legal tech platforms Knowledge of e-filing portals, and family court portals Typing speed of [X] wpm with high accuracy Bachelors or paralegal certification/association membership What We Offer Competitive salary and benefits package Training and ongoing professional development, including AI tools and legal tech A collaborative, supportive team culture focused on work-life balance Opportunity to grow into broader legal support roles and client services Ideal Candidate Profile Tech-forward with a curious mindset and a hunger to learn Excellent communicator who can translate legalese into clear client-friendly language Detail-oriented problem-solver who remains calm under pressure Quick to adapt to new software, AI tools, and evolving workflows Professional, empathetic, and client-focused How to Apply Please send a resume and a brief cover letter outlining: Your relevant experience in administrative/paralegal support, especially in family law Your experience with AI tools and how you have used technology to improve workflow Examples of how you've handled confidential information and client communications Your availability and desired work arrangement

Email:

gew@garywms.com

Subject:

Administrative Assistant - Family Law & AI Tools WE are an

Equal Opportunity Employer Pay:

$20.00 - $25.00 per hour

Benefits:

401(k) 401(k) matching Paid time off

Work Location:

In person