Parish Front Office Receptionist/ Baptism Coordinator

Parish Front Office Receptionist/ Baptism Coordinator Catholic Diocese of Dallas - 4.3 Holy Trinity, AL Job Details Full-time 5 days ago Qualifications Record keeping Spanish Microsoft Excel Maintaining an organized workspace Microsoft Outlook Guest relations Phone communication Event coordination Greeting customers Filing Executive administrative support English Databases High school diploma or GED Financial record maintenance Organizational skills Clerical experience Office management Appointment scheduling Communication skills Entry level Office experience Client interaction via phone calls

Full Job Description Position Summary:

The Parish Front Office Receptionist/ Baptismal Coordinator is responsible for the administration and coordination of parish operations and Baptism ministry at Holy Trinity Parish. This position supports the pastor and parish staff in fulfilling the mission of the Roman Catholic Diocese of Dallas by providing professional administrative services, ensuring compliance with diocesan policies, and coordinating sacramental preparation with pastoral sensitivity, and serves as the first point of contact for the church, providing administrative support and ensuring smooth daily operations. This role requires the candidate to be bilingual in Spanish and English, strong organizational skills, professionalism, and a welcoming attitude.

Essential Duties and Responsibilities:

Front Desk & Communication Opens the parish office at 9:00am and closes at 5:00pm, Monday - Friday. Greet visitors, members, and guests in a friendly and professional manner. Serves as the primary point of contact for parishioners, visitors, clergy, and staff responding to inquiries in person, by telephone, and electronically in a professional and pastoral manner. Maintain parish calendars, records, correspondence, database, and confidential files with accuracy and discretion. Answer and direct phone calls, emails, and inquiries to proper staff Handle general questions about church services, events, and ministries Record all checks and donations in excel that come through front office Administrative Support Maintain church records, membership databases, and contact lists Weekly Announcements Assist priests and ministry leaders with scheduling and correspondence Office Management Manage office supplies and maintain an organized workspace Coordinate use of church facilities and meeting rooms Handle incoming and outgoing mail Event & Service Support Assist in planning and organizing church events and services Prepare materials for worship services (programs, sign-in sheets, etc.) Baptism Ministry Coordination Coordinate all aspects of the parish Baptism program Serve as the primary liaison between families, clergy, and parish staff for Baptism preparation and scheduling Communicate Baptism requirements, preparation procedures, and documentation requirements to parents and godparents in both English and Spanish Schedule and coordinate Baptism preparation classes and ceremonies Maintain accurate and complete sacramental records and ensure proper filing and reporting according to Diocesan standards And other duties as assigned by the Director of Communications or Pastor.

Qualifications:

Fluency in spoken and written Spanish is required High school diploma or equivalent Previous administrative or office experience preferred Strong communication and interpersonal skills Proficiency in Microsoft Office (Word, Excel, Outlook) or similar tools Ability to handle confidential information with discretion Friendly, dependable, and service-oriented attitude