Part-time Front Desk Receptionist

Part-time Front Desk Receptionist 3.8 3.8 out of 5 stars 549 S Highway 165, Providence, UT 84332 Part-time Blackstone Products 31 reviews

Part-time Description:

Hiring 2 part-time

Front Desk Receptionists Essential Functions:

Greets clients, visitors, and employees with a warm and welcoming attitude. Answers and directs incoming phone calls in a courteous and timely manner. Provides accurate and relevant information to inquiries, both in person and over the phone. Assists with appointment scheduling, cancellations, and rescheduling as needed. Assists with the distribution of incoming mail, packages, and deliveries. Assists in stocking office supplies. Assists in maintaining a clean and organized reception area, ensuring it represents the professionalism of the organization. Collaborates with various departments to ensure smooth communication and coordination. Keeps track of visitor logs and ensures that all guests follow the appropriate sign-in procedures. Handles confidential and sensitive information with discretion and professionalism. Assists with administrative tasks such as filing, data entry, and documentation. Performs basic clerical duties, including photocopying, faxing, and organizing documents. Assists in coordinating meetings and conferences, including booking meeting rooms and arranging refreshments. Troubleshoots minor technical issues related to office equipment, such as photocopiers and printers. Displays a strong understanding of company policies and procedures to accurately guide visitors and clients. Other duties, as assigned.

Requirements:

Qualifications Needed:

Must be highly dependable to work within the hours of 8:00 AM to 5:00 PM Monday thru Friday with minimal scheduling interruptions. High school diploma or equivalent; additional education or certification is a plus. Proven experience as a receptionist, front office representative, or in a similar customer-facing role. Excellent communication skills, both verbal and written. Exceptional interpersonal skills and a friendly demeanor. Strong organizational and multitasking abilities. Proficiency in using office equipment, including computers, phones, and photocopiers. Proficient with Microsoft Office Suite (Word, Excel, Outlook). Professional appearance and demeanor. Canva experience, preferred Ability to handle stressful situations calmly and professionally. Strong problem-solving skills and the ability to adapt to changing situations. Discretion and the ability to handle confidential information appropriately. Positive attitude and willingness to go the extra mile to assist clients and colleagues.