Parts Administrator

Company Overview:

Fabick Cat is the authorized dealer of Caterpillar equipment, prime and stand-by power systems, parts and service, compact construction, and rental equipment for major portions of Illinois, Missouri, the entire state of Wisconsin and the Upper Peninsula of Michigan. We have been in business for over 100 years and are headquartered in Fenton, Missouri.

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//www.fabickcat.com/ Why Work For Us! At Fabick Cat, you are beyond just an employee, you are a part of the Fabick family. A family that has worked so diligently to cement a legacy that was built over 100 years ago through a collective vision "To Ever Serve Our Customers Better". This legacy could not have been possible without first employing then developing the best and brightest talent the market has to offer. We believe it to be of the upmost importance to invest in our workforce by supporting and empowering employees to develop the necessary skills to become successful in their own career.... to become a legacy. Are you ready to join our family legacy to continue our existence as 'the greatest service organization of its kind' over the next 100 years? The Fabick family appreciates and values the ongoing commitment of its employees and is pleased to provide a highly competitive total compensation and benefits package.

Job Summary:

This position provides administrative support to the Parts Department with primary responsibility for processing and managing parts warranty claims. The Parts Administrator - Warranty Claims ensures accurate and timely submission of warranty claims to Caterpillar and allied product suppliers to maximize reimbursement and maintain compliance with factory and corporate requirements. This role works closely with branch personnel and corporate warranty to monitor claim status, resolve discrepancies, and support overall parts administrative functions to maintain operational efficiency at both branch and corporate levels.

Responsibilities:

Prepare and submit parts warranty claims promptly and accurately to Caterpillar and allied product suppliers within required timelines to ensure maximum reimbursement consideration. Ensure all required documentation is complete and compliant with factory/OEM guidelines. Review, monitor, and update claims in process. Monitor claim aging reports and advise branch personnel of claim status. Review pending claims to ensure timely payment. Process claim credits and maintain inventory in DBS/WMS systems. Review claim expenses and advise management of non-recovered items or discrepancies. Monitor warranty core returns and aging to ensure timely processing and compliance with factory requirements. Assist with semi-annual parts returns and annual parts reconciliation activities as assigned. Assist with parts-related administrative activities including credits and rebills, quantity and price adjustments, non-Cat parts price updates, returns, freight variances, and reconciliation of packing lists. Provide support to Parts Manager/Supervisors with daily administrative responsibilities. Other duties as assigned, such as phone back up, and parts delivery.

Qualifications:

High School diploma or GED is required. Bachelor's degree preferred in Business Administration, Accounting or Finance. 1-3 years inventory processing experience preferred. 1-3 years payables processing experience preferred. Experience in interpreting freight bills and filing freight claims. Strong accounting and mathematical abilities, analytical skills and decision making competencies. Strong computer skills with proficiency in Microsoft Office (Word, PowerPoint and Excel). Exceptional written and oral communication skills. Must be detail oriented, organized, professional, motivated and hold excellent time management skills

Physical Requirements:

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to sit for long periods, stand, walk, bend and stoop to perform the essential functions of this job. Occasionally lift and/or move up to 20 pounds. Equal Employment Opportunity Employer of Minorities, Females, Protected Veterans and Individuals with Disabilities.