Parts Administrator

Parts Administrator Job Summary The Parts Administrator receives and processes requests for aircraft parts and materials from mechanics and other maintenance personnel. This position is responsible for researching pricing, availability, and shipping options, as well as coordinating the ordering process upon approval. The Parts Administrator maintains communication with maintenance staff and management to ensure timely procurement and delivery of parts necessary to support aircraft maintenance operations. Essential Functions This description is not intended to be a comprehensive list of all responsibilities, duties, or skills required for the position. Additional duties may be assigned as needed. This job description does not constitute an employment agreement and may be modified at any time by the employer. Reports To Director of Maintenance Responsibilities Service Requests Maintain and process service requests initiated by mechanics and other personnel through company software applications. Ensure timely follow-through and completion of all requests. Parts Research & Procurement Research and obtain pricing, availability, and shipping information for parts and materials. Review costs and delivery timelines to support operational needs. Maintain open communication with maintenance staff and management regarding parts and material status. Purchase Orders & Documentation Accurately create and input purchase orders. Generate and maintain supporting documentation associated with work orders. Review, sign off, and close purchase orders upon completion. Shipment Tracking Monitor inbound and outbound shipments to ensure timely delivery. Coordinate with vendors and carriers regarding shipment status and delays. Receiving & Distribution Receive incoming parts and materials. Inspect and verify that correct parts and quantities have been received. Ensure parts are properly distributed to aircraft, inventory bins, shop foremen, or designated personnel. Sales & Customer Transactions Process over-the-counter sales transactions for outside vendors and customers. Provide professional customer service and accurate transaction processing. Outside Service Repairs (OSR) Coordinate all Outside Service Repairs (OSR). Ensure parts and repaired components are returned in a timely manner. Obtain pricing and estimated turnaround times from vendors. Maintain regular communication with vendors regarding repair status updates. Coordinate repair information with aircraft leads and maintenance personnel. Inventory Control Maintain appropriate inventory levels for stock items. Ensure consumables and predetermined expendables (Pre-X) are adequately stocked, organized, and monitored. Invoice & Documentation Coordination Notify the Office Manager in a timely manner of any invoices requiring payment, or processing. Upon completion of a work order or purchase order (PO) in EBis, promptly provide all necessary supporting documentation, including purchase orders, invoices, receipts, and related records, to the Office Manager for processing and recordkeeping. Core Returns Manage all core returns and exchanges. Ensure proper processing and documentation of core returns. Maintain accurate tracking logs and verify timely receipt of vendor credits. Organization & Housekeeping Maintain cleanliness and organization of the parts room, storage areas, cabinets, and inventory systems. Additional Duties Perform other duties as assigned.

Education / Qualifications

High school diploma or equivalent required. Combination of education and work experience demonstrating the ability to perform assigned duties in a professional and ethical manner. Knowledge of general office procedures and administrative practices. Strong communication and interpersonal skills. Excellent organizational skills with strong attention to detail. Ability to prioritize tasks, solve problems, and manage time effectively. Proficient in Microsoft Office applications, including Excel and Word. Aviation, inventory, or maintenance operations experience preferred.

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Experience:

Aviation:

1 year (Preferred) parts: 1 year (Preferred) Ability to

Commute:

Olivehurst, CA 95961 (Preferred)

Work Location:

In person