Project Administrator

Project Administrator Location:

Milwaukee, WI Industry:

Construction Overview Are you a proactive organizer with a passion for construction and project coordination? Join our team as a Project Administrator, where you'll play a vital role in keeping projects on track, teams aligned, and operations running smoothly. This is a dynamic position that blends administrative expertise with hands-on involvement in construction project workflows. We're looking for someone who thrives in a fast-paced environment, communicates effectively, and enjoys being at the center of project execution. What You'll Do + Serve as a key point of contact between project managers, contractors, and stakeholders. + Coordinate project meetings, prepare agendas, take minutes, and ensure timely follow-ups. + Manage budgets, expenditures, and financial tracking to support project cost control. + Maintain and update project calendars, timelines, and milestone schedules. + Assist in hiring contractors and service providers, ensuring compliance and readiness. + Create PowerPoint presentations and reports to support project proposals and updates. + Monitor compliance regulations and ensure documentation aligns with industry standards. + Support HVAC, plumbing, mechanical, and fire protection project components. + Track project progress alongside Project Managers and Assistant PMs, identifying and resolving issues. + Organize venues and logistics for project-related events and meetings. + Evaluate staff performance and provide feedback to enhance team productivity. What You Bring + Minimum 1 year of experience in project administration within the construction industry. + Strong understanding of HVAC, plumbing, mechanical systems, and fire protection. + Proficiency in Microsoft Office Suite, especially Excel and PowerPoint. + Ability to manage multiple tasks and communicate clearly across teams. + Familiarity with sales coordination and basic construction workflows. + Knowledge of compliance regulations and safety standards in construction. Preferred Qualifications + Experience with project management software or construction-specific platforms. + Strong organizational skills and attention to detail. + Self-starter with a collaborative mindset and a positive attitude. Work Environment + Office-based role located in Milwaukee, WI, with occasional coordination with field teams. + Collaborative setting with contractors, service providers, and project managers. + Structured, professional environment focused on efficiency, safety, and team success. Job Type & Location This is a Permanent position based out of Milwaukee, WI. Pay and Benefits The pay range for this position is $35000.00 - $50000.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Milwaukee,WI.

Application Deadline This position is anticipated to close on May 29, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.