Project Coordinator/Accounts Payable Coordinator

Summary This position provides administrative support to the Department and the City of New Bedford as part of the Central Accounts Payable division; supports all City Departments through the performance of data entry tasks of all City-issued invoices as well as the maintenance of all city payables, department records, files, and accounts. Essential Functions Responsible for the entry of all city departments' invoices and accounts payable into MUNIS. Prior to invoice entry, all payables are audited for accuracy and completeness including validating original invoices/documents, reviews purchase orders if applicable, contracts, ensuring department authorized approvals are in place, general ledger expense accounts for both type and budgetary status and reconciliation of total due on all invoices issued to the City. Maintains the City's payable records in MUNIS, capturing the documents as the City's permanent record for future information, analysis, and audit purposes. Self and peer-audits on all data entry work to ensure compliance with Auditor internal controls. Responsible for the audit of all School Department invoices. All payables are audited for accuracy and completeness including validating original invoices/documents, purchase orders if applicable, ensuring department authorized approvals are in place, general ledger expense accounts for both type and budgetary status and reconciliation of total due on all invoices issued to the School Department. Daily receiving, reviewing, and sorting of invoices and/or related documents from all city departments and/or all City vendors, and distributed to appropriate staff member. Reconciling of vendor statements, as well as any supporting/ backup documentation required to process these payables. Communicates with vendors and city departments on a frequent basis to obtain information required to complete data entry tasks including supporting documentation such as the validation of service-related invoices. Answers telephones, prepares and mails outgoing correspondence and parcels, provides routine information over the phone, in person, or e-mail. Provides effective and efficient customer service, promotes and maintains responsive community and working relations with all of the city's vendors. Performs other related duties as assigned.