Property Management Specialist

Description A growing organization is seeking a Property Management Specialist to support business operations by coordinating property management activities, maintenance requests, vendor communication, and administrative functions. This role serves as a central point of contact for maintenance coordination and helps ensure properties remain safe, functional, and well maintained while supporting day‑to‑day operational needs. Key Responsibilities + Coordinate and manage property maintenance requests across multiple locations, including logging, prioritizing, tracking, and following up on repairs and service needs + Schedule and communicate with vendors, contractors, and service providers to ensure timely and cost‑effective completion of work + Monitor open work orders and provide regular status updates to leadership regarding progress, delays, and completion + Maintain accurate records related to leases, utilities, inspections, warranties, certificates of insurance, and other facility documentation + Provide administrative support for facilities projects, preventative maintenance programs, and vendor management initiatives + Prepare operational reports, track key metrics, and maintain organized databases, spreadsheets, and vendor files + Support licensing, insurance, property documentation, and maintenance coordination activities + Assist with special projects and business operations initiatives as assigned Requirements Required Skills & Qualifications + Highly organized with strong attention to detail and record‑keeping accuracy + Strong multitasking and prioritization skills in a fast‑paced environment + Proficiency in Microsoft Office (Excel, Word, Outlook); ability to learn internal systems + Excellent written and verbal communication skills with a professional, service‑oriented approach + Self‑motivated and able to work independently while collaborating across departments Experience & Education + High school diploma or equivalent required + Minimum of 2 years of administrative assistant experience + Prior property management or facilities‑related experience required + Valid driver's license with a good driving record + Proficient in speaking, reading, and writing English TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .