Property Manager (Project Manager)

Department:

Facilities Union Affiliation:

None Work Schedule:

Monday -

Friday Total Hours Per Week:

40 The Property Manager enhances Tillamook County's strategic land-use planning and asset management by overseeing the development, disposition, and stewardship of county-owned real property. This role ensures alignment with organizational priorities and economic development goals. Working under the direction of the Chief Administrative Officer (CAO), the Property Manager serves as the primary point of contact for the county's Property Management Program. This position exercises independent judgment, discretion, and decision-making authority in administering real property and project management functions and implementing county policy. This position is responsible for the comprehensive management, acquisition, disposition, sale, and leasing of property, including tax-foreclosed properties, surplus lands, and properties held for long-term ownership or future development. The role ensures compliance with applicable laws, oversees the maintenance of property records, and coordinates high-level property-related activities across departments and external partners. Knowledge, Skills, and Abilities The individual in this role is expected to possess and exhibit the following knowledge, skills, and abilities. Knowledge Working knowledge of applicable laws, regulations, and policies governing tax foreclosure and public auctions (including

ORS 86, ORS 271, ORS

275, and ORS 312), as well as public contracting requirements. Considerable knowledge of land mapping, property descriptions and measurements, contracts, easements, and conveyances. Thorough knowledge of property appraisal, land valuation, real property transactions, and property management principles and practices. Thorough knowledge of writing and analyzing reports, property maps, legal descriptions related to property and contracting laws. Thorough knowledge of grant and project management principles and practices. Thorough knowledge in real estate research, property transfer processes, and property maintenance practices. Knowledge of county policies, procedures, and regulatory frameworks. Knowledge in the federal, state, and local statutes governing property management. Knowledge in public sector finance, purchasing, and records management. Knowledge of the principles and practices of effective team leadership and coordination. Knowledge of contract administration and compliance practices. Knowledge of the local tourism infrastructure and related community needs. Knowledge in modern cartographic standards and mapping principles. Basic knowledge of Geographic Information Systems (GIS). Skills Strong technical and analytical skills in contract review, and interpretation of property maps and legal descriptions, statutes and regulations. Skills in grant and report writing, policy and budget development, and financial tracking. Skills in leadership and team management. Skills in applying initiative and independent judgment to prioritize work and resolve complex issues efficiently. Skills in strong problem-solving and critical-thinking abilities. Skills in relationship-building and collaboration with diverse stakeholders. Skills in the analysis of property management issues and development of effective solutions. Skills in project management, from concept to completion, including prioritization and coordination of multiple concurrent projects. Skills in the use of personal computers and software applications, including Word, Excel, and GIS tools. Skills in public speaking, negotiation, and interpersonal communication. Skills in effective verbal and written communication. Abilities Strong time management and organizational abilities. Ability to support and promote county goals while adhering to policies and procedures. Ability to supervise, direct, and delegate the work of others to attain high quality work in an efficient manner. Ability to read and interpret maps, legal descriptions, and technical property data. Ability to conduct research, analyze complex issues, and develop sound recommendations. Ability to interpret and apply statutes, ordinances, and policies accurately. Ability to work effectively under pressure and meet deadlines. Ability to identify problems, evaluate options, and implement practical solutions. Ability to exercise independent judgment within established authority. Ability to organize and synthesize complex information into actionable insights. Ability to maintain confidentiality and handle sensitive information appropriately. Ability to interact professionally and courteously with staff, stakeholders, and the public. Ability to adapt to changing priorities and manage diverse responsibilities. Ability to build and maintain effective working relationships with internal and external partners. Required Qualifications ( minimum qualifications for this role) Education Associate's degree with major coursework in business administration, real estate, project management or related field. Equivalent experience may be substituted for educational requirement.

Amount of additional experience acceptable:

Any satisfactory combination of experience and training which demonstrates the knowledge, skills, and ability to perform the above-described duties. Experience Three (3) years of experience in project management, contract administration, and/or property management. Certifications or Licenses At time of appointment, must possess a valid Oregon driver's license, or be able to attain one within six (6) months of hire, and maintain an acceptable driving record. Preferred Qualifications Successful supervisory or project management experience or education. Other Qualifications Must pass a pre-employment criminal history background investigation. Duties assigned to this classification include, but are not limited to, the following examples. Property Inventory, Research and Documentation Maintain a comprehensive inventory of all county property assets and official property record systems, including deeds, legal descriptions, title reports, and mapping data, and historical records. Interpret complex maps, tax lots, legal descriptions, easements, and rights-of-way. Develop and maintain of public-facing website for the county's Property Management Program. Property Disposition Administration Oversee acquisition, leasing, exchange, donation, development, and disposal of county property. Evaluate properties for sale and prepare recommendations for the CAO and Board of Commissioners. Negotiate terms and conditions of property transactions within established policy parameters. Administer public auctions, sealed bids, negotiated sales, and private sales. Ensure compliance with Oregon Revised Statutes, including notifications, property valuation, and sale logistics. Property Management and Development Conduct property inspections and site assessments to determine highest and best use, lease, sale, or disposition. Develop strategies to optimize the value and performance of county property assets. Direct resolution of property management issues, including maintenance, cleanup, abatement, demotion, and remediation. Coordinate with code enforcement and partner agencies on compliance issues. Supervise the county's code enforcement officers. Serve as project manager for county property improvements and development initiatives (e.g., facilities, infrastructure, trails, tourism assets). Apply for and administer grants supporting assigned projects. Procurement and Contract Administration Develop and administer deeds, leases, land sale agreements, and related documents. Monitor agreements, enforce compliance, and track delinquencies. Draft orders, resolutions, notices, and other documentation. Develop scopes of work and administer procurements and agreements for various property management and development projects in accordance with county procedures and templates. Direct contractor performance, budgets, timelines, and deliverables. Authorize expenditures within approved program budgets and monitor financial performance. Regulatory Compliance and Policy Ensure compliance with all federal, state, and local regulations and county policies. Implement and interpret adopted policies with independent authority. Develop and formally recommend policies and procedures for the disposition, development, and management of county properties for Board consideration. Coordinate with legal counsel on complex transactions and risk mitigation. Determine and manage surplus proceeds from property dispositions. Coordinate required notices, reporting, and record retention to surplus proceeds and claims. Submit reports to state agencies (e.g., Department of Justice, Revenue, Treasury). Research ownership interests and ensure proper legal notification. Interdepartmental and External Coordination Serve as the primary contact for county property-related matters and selected project inquiries. Build and maintain collaborative relationships with county departments and employees, agencies, organizations, and the public. Represent the county at public meetings, forums, and interagency discussions. Communicate complex property and policy issues to decision makers and the public. Attend conferences and presentations on issues relating to property and project management. Provide regular updates to the CAO on workload, priorities, and issues. Performs additional duties as assigned.