Proposal Administrator II

Job TitleProposal Administrator II Agency Texas A&M University

• Kingsville Department Grants & Contracts Proposed Minimum SalaryCommensurate Job LocationKingsville, Texas Job TypeStaff Job Description About Texas A&M University-Kingsville Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university.

TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location:

The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. For more information, click here. Position Overview The Proposal Administrator II, under general supervision, provides advanced support for the preparation, review, and submission of research proposals. The role ensures all proposal components meet sponsor, institutional, and regulatory requirements prior to submission.

Work hours:

Monday to Friday from 8 AM to 5 PM or as work requirements indicate. The position may require work responsibilities outside regular business hours; work hours may vary during peak season. This position is a full-time, on-campus position. Essential Duties and Responsibilities Supports researchers and principal investigators in preparing and submitting proposals by identifying sponsor requirements and developing proposal budgets, forms, and supporting documents in accordance with institutional and sponsor guidelines. Prepares, reviews, and assembles proposal packages with minimal supervision, ensuring all required materials are complete, accurate, and compliant prior to forwarding to the sponsor. Reviews proposals for compliance, including sponsor guidelines, institutional policies, allowable costs, and formatting or submission requirements. Collaborates and communicates with researchers, department chairs, unit administrators, deans, directors, and other stakeholders to resolve proposal-related issues and provide guidance as needed. Analyzes program announcements, RFAs, and sponsor guidelines to determine key proposal requirements and timelines with limited direction. Enters and maintains proposal information in required internal submission and financial systems accurately and in a timely manner. Prepares proposal revisions, assists with resubmissions, and responds to internal or sponsor requests regarding proposal submissions. Develops foundational knowledge of research administration practices, sponsor policies, and regulations relevant to proposal preparation and submission. Other Duties The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned Required Qualifications Education

• Bachelor's degree or equivalent combination of education and experience. Experience
• Two years of related experience in a university or business environment performing duties related to accounting and/or developing budgets, and/or project management, and/or proposal administration including proposal preparation and/or identifying potential sponsor/funding opportunities. Knowledge, Skills, and Abilities Knowledge of
• Knowledge of word processing, spreadsheet, and database applications. Ability to
• Ability to multitask and work cooperatively with others.

Interpersonal and organizational skills Other Requirements Other Requirements and Factors This position is security sensitive This position will require export-control authorization prior to starting employment. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements Why Join the Javelina Nation? Texas A&M University-Kingsville offers a supportive, mission-driven culture focused on excellence in teaching, research, and service.

All employees enjoy:

A welcoming campus community Opportunities for professional development Competitive benefits through the Texas A&M University System A rewarding experience of helping students achieve their academic and career goals

Shared Values:

TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University's culture and guide its strategic plan. More information on TAMUK's Strategic Plan and Shared Values can be found here. 4

DX:

TAMUK employees actively engage in Franklin Covey's 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. More information on 4DX can be found here.

Caring Campus:

TAMUK employees embody the Institute for Evidence Based Change's Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. More information on Caring Campus can be found here.

Compensation & Benefits Compensation:

Commensurate with experience Texas A&M University-Kingsville offers a career filled with purpose and opportunity in addition to competitive wages. In addition to base pay, TAMUK provides eligible employees a comprehensive Total Rewards package designed to support employees' well-being, professional growth, and financial security.

BENEFITS

(rules, policies, eligibility apply) With our generous benefit package, robust professional development opportunities, strong retirement programs, and dedication to service excellence, TAMUK is a truly engaging and rewarding place to work.

Insurance:

Medical $0

• $30 per month for Employee Only coverage after university contribution ($920 value).

Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage

Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account On-Campus Wellness Opportunities:

TAMUK's Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful.

Work Life Solutions:

Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits:

Employee Tuition Assistance Program Book scholarships

Public Service Loan Forgiveness Retirement:

Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position

Voluntary Tax Deferred Account/Deferred Compensation Plan Employee Leave:

8+ hours of vacation per month 8 hours of sick leave per month 8 hours of paid Birthday leave 12-15 paid holidays per year Additional Information A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University-Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual's expense, is recommended to determine whether the individual's current immigration status would make a potential offer of employment from Texas A&M University-Kingsville subject to this fee. In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university's ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities. Application Instructions During the application process applicants have one opportunity to enter the requested information, upload documents and submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

Completed online application Cover Letter/Letter of Interest addressing qualifications Curriculum Vitae or Resume Contact information for 3 professional references All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check. Equal Opportunity/Veterans/Disability Employer. The Texas A&M University System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M-Fort Worth and Texas

A&M-RELLIS.

The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants

• Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants
• This site lists job postings throughout The Texas A&M University System.

It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer.