Purchasing and AP Coordinator

Responsible for coordinating purchasing operations, accounts payable support, warranty resolution, and inventory-related processes for the company. This role manages Purchase Order creation and reconciliation, supports invoicing and vendor communications, oversees warranty claims and credit recovery efforts, and works cross-functionally with field technicians, project managers, dispatch, vendors, and Accounts Payable to improve operational efficiency and accuracy.

What BME Offers You Top Pay:

$22.00

• $25.00 per hour Paid Weekly Medical
• Dental
• Vision Benefits Start Day 1 (no waiting period) 80 Hours of Vacation to Start Company-Paid Life Insurance Policy 401(k) Plan with Company Match Career Growth & Training Opportunities Essential Functions Purchase Order Management Create and manage Purchase Orders for service, project, and inventory needs Provide PO numbers to technicians, project managers, and office staff Update POs using packing slips, invoices, and field documentation Ensure accurate PO documentation and system entry Credit Card and Purchasing Support Create and maintain company credit card Purchase Orders Provide payment information to approved suppliers Ensure receipts and supporting documentation are submitted accurately Resolve purchasing discrepancies related to credit card activity and vendor billing Accounts Payable Coordination Resolve PO and invoicing discrepancies with Accounts Payable Review and complete purchasing receipts before AP processing Verify invoice numbers, dates, pricing, and net amounts for accuracy Support process improvements between Purchasing and AP operations Warranty and Vendor Resolution Reconcile warranty purchases, returns, and vendor credits Submit and monitor warranty claims with vendors and manufacturers Follow up on pending credits, disputes, and return authorizations Resolve delayed or denied warranty claims with vendors Maintain warranty documentation and communication records Escalate unresolved vendor issues when necessary Inventory and Operational Support Maintain item numbers, including creating, editing, and inactivating items Manage truck assignments and inventory transfers within BuildOps Assist with truck and warehouse inventory counts Support dispatch operations and resolve purchasing-related issues Qualifications•Education & Experience 2 years experience in purchasing or accounts payable (within the construction or mechanical industry a plus!

) Track record of being organized, efficient, and able to manage a high number of requisitions. Advanced computer skills in MS Office. Experience with BuildOps a plus