Purchasing and Production Coordinator

Innovative Marketing & Design is a small boutique marketing firm that specializes in hard good creative items to enhance, execute, and support activity-based marketing strategy for businesses of all sizes. We design, print, & create promotional products and distribution solutions for some of the world's leading brands. You can see some of our work at the following digital sites: o www.innovativemarketinganddesign.

com o https:

//www.facebook.com/innovativemarketinganddesign As Innovative Marketing and Design continues to evolve and grow we are thrilled to be making an investment in our human capital needs. We are a small office structure where performance and personalities are evaluated constantly to arrive at the best and optimal environment most conducive to growth and profitability while maintaining our core values of innovation, professionalism, and plus one client interactions. We are looking for an Purchasing and Production Coordinator. We need a strong candidate to step into the workflow and complete the flow to get orders placed and following through to client billing.

Daily Tasks Include But Are Not Limited To:

Check Mail Daily, First Thing In The Morning Load Inbound Orders On Leader Board Place All Orders Once Approved By Sales In A Job Jacket Place All Orders With Suppliers Confirm All Orders Once Placed With Supplier To Confirm Receipt Match Up All Acknowledgements & Verify Pricing And Charges From Vendors Request Proofs From Suppliers Confirm & Communicate All Proofs To Clients & Sales Team For Approval Request Prepayments & Check Payments Per Order Cycle Run Credit Card Deposits & Payments Learn & Understand Artwork; Adobe Illustrator, Adobe Photoshop, Adobe InDesign and learn how to apply knowledge to proofs and changing artwork Review Order Status Daily To Ensure Orders Will Reach Clients By Deadlines Notes On Purchase Orders Request & Track Shipping Confirmations And Relay To Both Clients & Sales Team Request & Review Final Invoice From Supplier And Ready File For Billing Bill Client Upon Final Invoice From Supplier In Quickbooks Ready Bills For Payment, Credit Card Matching to Receipts For Payments Monthly Assist In Answering Inbound Phone Calls Sign and Distribute Daily UPS, FEDEX, and mail

File Monthly Paperwork For Government Agencies Client Statement Generation & Dispersal Paperwork Matching For Monthly GL Coding To Reconcile Bank & Checking Accounts Handle All UPS Recording Of Client Charges & Filing Paperwork In The System Load Payables System With UPS Bills Perform General Bookkeeping Tasks, Ready Checks For Weekly Payment, Accounts Payable, Accounts Receivable Statements, and Payment Processing Minimum Qualifications:

2 or more years in direct promotional products or related industry 2 or more years related experience in an office environment or equivalent combination of education and experience Excellent Comprehension skills, Takes Notes, Can Follow Procedures, Self-Think When Needed Fluency in MS Office (EXCEL, WORD) and a real bonus for fluency in Adobe Creative Suite (Illustrator, InDesign, Photoshop, Acrobat) Must know Microsoft Outlook 100% skill set Familiar with QuickBooks and a real bonus for fluency in the program Detail-oriented and highly organized Excellent communication and interpersonal skills with clients and vendors Ability to work well with others in a fast-paced, team-based environment Self-motivated to achieve team goals and build relationships with clients and vendors Able to adapt quickly to computer applications and process flow

Job Type:

Full-time Pay:

$20.00 - $23.50 per hour

Benefits:

Employee discount Flexible schedule Paid time off Professional development assistance

Experience:

Promotional Product:

2 years (Required)

Office:

5 years (Required)

Work Location:

In person