Purchasing and Property Coordinator

Purchasing and Property Coordinator Recruitment #: S2630

Review Date:

Open | Open until filled

Department:

Facilities Services Salary Rate:

$4,332 - $6,612 [Salary Steps]

About Western Oregon University:

Western Oregon University is a regional public, mid-sized university - committed to changing lives, strengthening communities and transforming our world. Located in Monmouth, the heart of Oregon's lush Willamette Valley, WOU is about 20 minutes from Salem, the state's capital and about 75 minutes from Portland, the state's cultural hub. Western is one of Oregon's oldest public institutions of higher education and was incorporated into the state system as a teacher training institution in 1882. The university offers undergraduate and graduate degrees in arts and sciences, education and professional areas. It's known for small class sizes, a focus on sustainability and a diverse liberal arts education in a student-centered environment. Western is an emerging Hispanic Serving institution, with over 40% of undergraduates being students of color.

Position Summary:

The Purchasing and Property Coordinator is responsible for determining appropriate procurement methods based on bid requirements, scope of work, WOU procurement policies, applicable laws governing the purchase of commodities and services, public works contracts, and state price agreements. The position obtains and evaluates competitive bids to ensure compliance with specifications and regulatory requirements. In addition, this role oversees Stores operations and inventory control; coordinates with vendors; tracks shipments; resolves purchasing and invoicing issues; and reconciles invoices. The coordinator also supports Facilities Services with property management and the work order system, and assists the Finance and Operations Manager with financial processes, including invoices, journal vouchers, and related accounting activities. This position is also responsible for managing service contracts and overseeing purchasing activities related to Capital Projects. Click here for the complete position description which includes knowledge areas and preferred qualifications.

Required Qualifications:

Please ensure your application materials clearly demonstrate how you meet the following: Bachelor's degree Or 3 additional years of experience Driver's license Forklift certification required within 3 months of hire 3-5 years of purchasing and accounting experience 0-6 months of bid specification and contract writing experience 3-5 years of experience resolving issues with accounts, vendors, and related parties 1-2 years of knowledge and application of accounting principles and best practices Excellent written and verbal communication skills Excellent technology proficiency and computer skills Excellent software and data management skills Highly organized and detail-oriented How to

Apply:

Please upload the following required materials within the application portal. Questions may be directed to employment@wou.edu Applications missing any of the required documents will not move forward for consideration. Please include only the materials listed below: 1. WOU Employment Application form available here - unclassified/faculty 2. Cover Letter that outlines your qualifications and how they align with the position 3. Resume/CV 4. Unofficial transcripts for your highest degree earned 5. References (Complete the form available here)

Background/Education Check:

A criminal background check will be completed as a condition of employment. Education checks are processed for positions requiring a formal degree as a minimum requirement.

Benefits:

Western Oregon University offers an excellent benefits package for eligible employees which includes 95% premium paid healthcare, a generous retirement and vacation package, and reduced tuition rates for employee, spouse or dependent at any of the Oregon Public Universities.

http:

//www.wou.edu/hr/benefits/

Equal Employment Opportunity:

Western Oregon University is an equal opportunity employer. We do not discriminate based on race, color, national origin, gender, gender identity, sexual orientation, age, disability, religion, veteran status, or any other characteristic protected by law. We embrace our differences and know that our diverse team is a strength that drives our success.

Accommodation Requests:

Western Oregon University is committed to developing a barrier-free recruitment process and work environment. If you would like to request disability-related accommodation(s) to participate in a WOU activity or event, please complete the online request form at least three ( 3) business days in advance. If you have questions, contact Desiree Noah at noahd@wou.edu . Veterans Preference Applicants are eligible to use Veterans' Preference when applying with Western Oregon University in accordance with ORS 408.225, 408.230 and 408.235; and OAR 105-040-0010 and 105-040-0015. Preference will be given only if the applicant meets the minimum criteria of the position and electronically attach the required documentation at the time of application. For information regarding Veterans' Preference qualifications, visit http://www.oregonjobs.org/DAS/STJOBS/vetpoints.shtmlq To stay informed about the progress of this search, we invite and encourage you to explore our career page at wou.edu/hr/employment/jobs/. Unfortunately, due to the volume, it is challenging for us to offer individual updates on the status of each application, and for that, we sincerely regret any inconvenience. We thank you for your patience and interest in employment at Western Oregon University.