Purchasing Specialist

POSITION SUMMARY

The Purchasing Specialist manages the supply and inventory operations of the Purchasing Department in compliance with local government code, and other relevant statutes and policies, as well as, assists with procurement of budgeted items City wide. This is accomplished by monitoring purchase orders, on-line property auction and property disposal, managing vehicle registrations and assisting with vendor selection for procurement activities.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Manages disposal of excess and surplus property by arranging the disposal of unserviceable or damaged property, managing online property auction through the City's designated auction method and re-distributing surplus property to other city departments. Manages original title documents for all city vehicles an equipment. Processes new vehicle titles and registration documents and renewal of existing vehicle registrations. Consults with department personnel on procurement needs and provide technical assistance for required goods. May assist department with obtaining quotes. Ensures the timely procurement and delivery of goods in accordance with city procurement policies and all other applicable federal, state and local laws, policies and procedures. Acts as a department representative to other city departments, and outside agencies by explaining, justifying, and defending department programs, policies, and activities. Assists with departmental requisitions, identify potential suppliers and select appropriate procurement methods based on established procurement requirements and best value criterion. Execute and administer purchase orders in accordance with applicable procurement regulations, policies and procedures for the Purchasing Department Participates in the development of the department budget; estimates funds needed for equipment, materials, and supplies; requests approval of expenditures; and completes Purchase Orders as necessary. Coordinates departmental activities with those of other departments and outside agencies and organizations. Responds to and resolves sensitive procurement related inquiries and complaints from both internal and external sources. Monitors the City's cooperative purchasing efforts with other governmental entities and provides reports on usage. Reconciles co-op purchases to ensure receipt of applicable rebates. Assists with adding/removing personnel from retail credit accounts. Assists with annual asset inventory Assists with updates to the City's Fixed Assets to ensure accurate records for inventory purposes. Performs other duties as assigned.

EDUCATION AND EXPERIENCE REQUIREMENTS

Requires High School Diploma or GED, and three (3) years of related work experience.

CERTIFICATION AND LICENSES REQUIRED

Requires a valid driver's license. Professional Purchasing certification preferable. To view the full Job Description, click the attachment. The salary listed is based on qualifications and level of experience.

Job Post Closing Date:

June 3, 2026