Quickbooks Bookkeeper

Job DescriptionJob Description Position Summary:

The Part-Time Bookkeeper (approx. 15-20 hours/week) maintains accurate financial records, focusing on daily transactional tasks. This role is crucial for ensuring bills are paid on time, revenue is recorded correctly, and the organization is compliant with vendor payment requirements. The Part-Time Bookkeeper ensures high-level accuracy in transactional entry to support the organization's financial health. The Part-Time Bookkeeper will work closely with the Director of Finance on cash flow management and month-end close.

Key Responsibilities:

Accounts Payable:

Manage full-cycle AP, including processing invoices, obtaining approvals, preparing check runs, and managing electronic payments.

Vendor Management:

Maintain the vendor master file, ensuring all vendor information is current and accurate. 1099

Preparation:

Collect W-9s and manage vendor compliance to ensure accurate, timely annual 1099-NEC/MISC filing.

Accounts Receivable:

Record incoming funds from fundraising, grants, and programs; prepare and record bank deposits.

Bank Reconciliations:

Perform monthly credit card reconciliations.

Clerical Support:

Maintain organized digital and physical financial files.

Qualifications:

3+ years of experience in bookkeeping or accounting. Experience with QuickBooks Online and Microsoft Excel. Experience with nonprofit fund accounting is preferred. Strong organizational skills and ability to work independently.