Receptionist

Description We are looking for an experienced and dependable Receptionist to support daily front office operations in Tampa, Florida. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment for visitors while keeping administrative and office support activities running smoothly. The role combines reception coverage, hospitality coordination, mail and document handling, and event support in a well-organized office setting.

Responsibilities:

• Welcome clients, guests, and visitors in a courteous manner, offering refreshments and coordinating their needs with internal staff.
• Oversee incoming and outgoing mail, packages, and deliveries, ensuring items are sorted, distributed, and prepared accurately for shipment.
• Maintain office readiness by monitoring and replenishing supplies, snacks, beverages, and kitchen items across shared spaces.
• Keep conference rooms, break areas, supply rooms, and storage spaces clean, organized, and prepared for daily use.
• Provide administrative assistance with document scanning, mailing, faxing, and digital filing, including support for expense-related records.
• Coordinate meeting logistics by arranging catering, lunch orders, Zoom sessions, and room setup for trainings, client meetings, and office events.
• Support travel planning by booking transportation, hotel stays, and conference registrations for team members as needed.
• Assist with special office activities such as client gifts, holiday distributions, birthday recognitions, seasonal décor, onboarding and offboarding coordination, and other assigned projects. Requirements
• Previous experience in a receptionist, front desk, or office support role within a detail-oriented environment.
• Ability to manage inbound calls using a multi-line phone system or switchboard with accuracy and professionalism.
• Strong organizational skills with the ability to handle multiple tasks, shifting priorities, and time-sensitive requests.
• Comfortable supporting hospitality, office coordination, mail processing, and administrative duties throughout the day.
• Proficiency with basic office technology and standard business tools for scheduling, scanning, filing, and virtual meetings.
• Clear written and verbal communication skills with a customer-focused approach when assisting guests and internal teams.
• Dependable, detail-oriented, and capable of maintaining a welcoming office atmosphere.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .