Records Technician/Evidence Custodian

JOB SUMMARY

This position performs technical duties in the maintenance of department records and ensures the secure, organized handling and legal integrity of physical evidence, maintaining a strict chain of custody from submission to final disposal.

MAJOR DUTIES

• Answers telephone and greets visitors; assists the public in completing forms; provides reports to the public; collects related fees.
• Enters and retrieves data from a variety of computerized databases, including

ACJIC/NCIC

database.

• Maintains jail logs, intake sheets, vehicle inventory records, evidence sheets, crash reports, etc.
• Maintains department files and records; sets up, files, sorts, and retrieves documents as needed.
• Reviews and prepares citations and crash and incident reports for court personnel.
• Receives fees for requested reports; records receipts, balances cash drawer, and prepares deposits.
• Assists with daily payroll tabulations.
• Prepares files for storage.
• Prepares a variety of regular and special reports.
• Notarizes documents.
• Performs related duties.

KNOWLEDGE REQUIRED BY THE POSITION

• Knowledge of modern office practices and procedures.
• Knowledge of city and departmental policies and procedures.
• Knowledge of computers and job-related software programs.
• Knowledge of records management guidelines.
• Knowledge of

ACJIC/NCIC

policies and procedures.

• Knowledge of open records laws.
• Skill in prioritizing and organizing work.
• Skill in the provision of customer services.
• Skill in the maintenance of files and records.
• Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
• Skill in oral and written communication.

SUPERVISORY CONTROLS

The Administrative Assistant assigns work in terms of general instructions. The supervisor spot-checks completed work for compliance with procedures, accuracy, and the nature and propriety of the final results.

GUIDELINES

Guidelines include city and department policies and procedures, ACJIC/NCIC regulations, state open records laws, and state records retention guidelines. These guidelines are generally clear and specific but may require some interpretation in application.

COMPLEXITY/SCOPE OF WORK

• The work consists of related technical and customer service duties. Frequent interruptions contribute to the complexity of the position.
• The purpose of this position is to perform technical duties in the maintenance and processing of department records.

Successful performance contributes to the efficiency and effectiveness of department operations.

CONTACTS

• Contacts are typically with co-workers, other city employees, representatives of other law enforcement agencies, court personnel, attorneys, insurance company representatives, and members of the general public.
• Contacts are typically to give or exchange information, resolve problems, and provide services.

PHYSICAL DEMANDS/ WORK ENVIRONMENT

• The work is typically performed while sitting at a desk or table or while intermittently sitting, standing, or stooping. The employee occasionally lifts light objects.
• The work is typically performed in an office.

SUPERVISORY AND MANAGEMENT RESPONSIBILITY

None.

MINIMUM QUALIFICATIONS

• Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
• Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
• Possession of or ability to readily obtain

ACJIC/NCIC

certification.

Pay:

$14.41 - $15.15 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person