Rough Rice Admin Assistant

Ensures the efficient and smooth day-to-day operations of Rough Rice administrative duties including contracts, tracking receiving, and payments. Duties & Responsibilities Update Rough Rice position daily: amount received, settled contracts and new contracts Manage Rough Rice contracts Lead Rough Rice audits with LA Department of Agriculture and Federal audits for Crawfordsville Farmer/Broker contacts Meet with farmers on reconciliation and distributions of Rough Rice contracts Manage loans, drying, storage and freight payable to SR through Farmer settlements Loan documents: prepare, file at Clerk of Court, track Farmer payments Update Brokers, Dryers, Farmers on new contracts with qty delivered, millings, grading/ Track in-house buyer commissions Enter cash contracts on spreadsheets/ Track unsigned contracts Settlements Reconcile Scale tickets before settlement process Clear farmer liens with

Lien Holders Lien Releases:

prepare, file with Clerk of Court when Farmer loans/advances are paid Settle Rough Rice contracts and issue checks File payments assignments for Federal Program payments with

USDA/FSA

Track and pay Rough Rice Assessments to LA Dept of Agriculture and Arkansas Secretary of State Maintain a monthly settlement report Reconcile Farmer advances at the end of the month Review Monthly Rough Rice Mill Manager reports for discrepancies Freight Receive Rough Rice tickets from all facilities and account for load deliveries Update freight rate payable to Truckers Other Prepare warehouse receipts Maintain daily report of all pending, printed checks, paid settlements and release dates Track settled contracts to purge In-house notary Backup for front desk