Sales Operations & Office Coordinator

Northwest Wine Company, a leading winemaking facility in the Pacific Northwest, is seeking a highly organized and detail-oriented Sales Operations & Office Coordinator to join our team. This role supports daily sales operations, order management, inventory coordination, and front office functions. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and wants to grow within the wine industry. Key ResponsibilitiesSales Operations & Order Management

• Manage daily order communication and ensure timely order processing
• Coordinate with internal teams and partners to submit and fulfill orders accurately
• Organize and track outbound shipments from the winery
• Assist with sample shipment coordination for sales team and leadership
• Track weekly sales and prepare summary reports for management Inventory & Systems Coordination
• Manage order system access and assist with item setup
• Partner with operations and accounting to resolve inventory discrepancies
• Support inventory tracking and reporting processes
• Assist with periodic inventory counts and reconciliations Front Office & Administrative Support
• Act as a key point of contact for incoming calls, emails, and visitors
• Coordinate office logistics including mail, packages, and supplies
• Assist with client visits, meetings, and on-site coordination
• Maintain organized customer and operational records Take on additional tasks and responsibilities as needed to support the team and evolving business needs. Qualifications
• Bachelor's degree preferred (or equivalent experience)
• 1-3 years of experience in operations, sales support, admin, or similar role (wine industry a plus)
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent communication skills (written and verbal)
• Self-starter with a proactive and team-oriented mindset Technical Skills
• Proficiency in Microsoft Office (especially Excel)
• Experience with QuickBooks or similar accounting systems preferred
• Familiarity with order management or inventory systems is a plus What We're Looking For
• Positive, team-first attitude
• Comfortable in a fast-moving, evolving environment
• Willingness to jump in wherever needed to support the business
• Interest in the wine industry and learning across departments About Northwest Wine Company Northwest Wine Company is a full-service winemaking facility with vineyard operations, production, distribution, and a tasting room.

We pride ourselves on collaboration, innovation, and delivering exceptional service to our partners and customers. What We Offer 80 hours of Paid Time Off annually, with incremental increases 10 paid holidays each year Employer-paid Health, Dental, and Vision Insurance Voluntary Life and Disability Insurance Flexible Spending and Dependent Care Accounts 401(k) with company match

Pay:

$25.00

• $28.

00 per hour

Work Location:

In person Sales Operations & Office Coordinator Dundee, OR 97115 $25

• $28 an hour
• Full-time $25
• $28 an hour
• Full-time Northwest Wine Company, a leading winemaking facility in the Pacific Northwest, is seeking a highly organized and detail-oriented Sales Operations & Office Coordinator to join our team.

This role supports daily sales operations, order management, inventory coordination, and front office functions. This is a great opportunity for someone who thrives in a fast-paced environment, enjoys variety in their day, and wants to grow within the wine industry. Key ResponsibilitiesSales Operations & Order Management

• Manage daily order communication and ensure timely order processing
• Coordinate with internal teams and partners to submit and fulfill orders accurately
• Organize and track outbound shipments from the winery
• Assist with sample shipment coordination for sales team and leadership
• Track weekly sales and prepare summary reports for management Inventory & Systems Coordination
• Manage order system access and assist with item setup
• Partner with operations and accounting to resolve inventory discrepancies
• Support inventory tracking and reporting processes
• Assist with periodic inventory counts and reconciliations Front Office & Administrative Support
• Act as a key point of contact for incoming calls, emails, and visitors
• Coordinate office logistics including mail, packages, and supplies
• Assist with client visits, meetings, and on-site coordination
• Maintain organized customer and operational records Take on additional tasks and responsibilities as needed to support the team and evolving business needs. Qualifications
• Bachelor's degree preferred (or equivalent experience)
• 1-3 years of experience in operations, sales support, admin, or similar role (wine industry a plus)
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and meet deadlines
• Excellent communication skills (written and verbal)
• Self-starter with a proactive and team-oriented mindset Technical Skills
• Proficiency in Microsoft Office (especially Excel)
• Experience with QuickBooks or similar accounting systems preferred
• Familiarity with order management or inventory systems is a plus What We're Looking For
• Positive, team-first attitude
• Comfortable in a fast-moving, evolving environment
• Willingness to jump in wherever needed to support the business
• Interest in the wine industry and learning across departments About Northwest Wine Company Northwest Wine Company is a full-service winemaking facility with vineyard operations, production, distribution, and a tasting room.

We pride ourselves on collaboration, innovation, and delivering exceptional service to our partners and customers. What We Offer 80 hours of Paid Time Off annually, with incremental increases 10 paid holidays each year Employer-paid Health, Dental, and Vision Insurance Voluntary Life and Disability Insurance Flexible Spending and Dependent Care Accounts 401(k) with company match

Pay:

$25.00

• $28.

00 per hour

Work Location:

In person