Reports To:

Ownership directly Position Summary The Operations & Marketing Coordinator will provide day-to-day support across all affiliated companies, including CSquared Interiors, C2 Construction, and future ventures. This role combines project coordination, marketing, administrative support, permit coordination, and field operations to ensure projects, branding, and internal operations run efficiently.

Key Responsibilities:

Operations & Project Coordination

• Assist with the daily operations of CSquared Interiors and C2 Construction.
• Coordinate project schedules and track deadlines.
• Follow up with clients, subcontractors, vendors, architects, engineers, and city departments.
• Maintain organized project files, contracts, permits, and documentation.
• Prepare proposals, change orders, invoices, and project-related paperwork.
• Track project budgets, material orders, and procurement status.
• Assist in organizing company systems, SOPs, and operational processes. Construction Project Support
• Visit project sites regularly to: ○ Document progress with photos and videos. ○ Verify work completed against the project schedule. ○ Monitor quality and report issues. ○ Provide progress updates to the management team. ○ Ensure timelines are being met.
• Coordinate with project managers and field crews regarding upcoming work.
• Help schedule inspections and subcontractors.
• Assist with punch lists and project closeout documentation. Permit & City Coordination
• Prepare and submit permit applications.
• Pull permits from city building departments.
• Coordinate with city staff regarding plan check comments and permit status.
• Schedule inspections and track approvals.
• Maintain permit logs and ensure compliance with project timelines.
• Coordinate with architects and engineers to obtain required documentation. Marketing & Brand Growth Support the growth and marketing efforts of:
• CSquared Interiors - www.csquaredinteriors.com
• C2 Construction - www.c-2construction.com
• Future and current businesses Responsibilities include:
• Coordinate social media content creation.
• Capture job site photos and videos for marketing.
• Assist with video production and editing coordination.
• Schedule and publish social media posts.
• Update websites with new projects and company information.
• Help develop marketing campaigns and promotional materials.
• Coordinate with photographers, videographers, and designers.
• Monitor online reviews and assist with reputation management.
• Track marketing performance and suggest improvements. Administrative Support
• Manage calendars, appointments, and meetings.
• Organize digital files and company documents.
• Assist with travel arrangements and event planning.
• Prepare reports, presentations, and spreadsheets.
• Order office and project supplies.
• Help coordinate company events and client appreciation activities. Client Experience
• Serve as a professional point of contact for clients.
• Respond to inquiries and direct requests appropriately.
• Schedule consultations and project meetings.
• Ensure clients receive timely project updates.
• Help create a smooth, high-end customer experience from start to finish. Business Development Support
• Research new vendors, suppliers, and subcontractors.
• Assist with lead tracking and CRM management.
• Help identify partnership and networking opportunities.
• Support expansion initiatives across all company brands. Qualifications
• Branding and marketing experience preferred
• Strong organizational and multitasking skills.
• Excellent written and verbal communication.
• Professional and customer-focused demeanor.
• Comfortable visiting construction job sites.
• Ability to manage multiple projects simultaneously.
• Proficient with Microsoft Office and Google Workspace.
• Experience with Monday.com, JobTread, QuickBooks, Canva, and social media platforms is preferred.
• Valid driver's license and reliable transportation. Ideal Candidate We are looking for someone who is:
• Highly organized and detail-oriented.
• Self-motivated and proactive.
• Comfortable in both an office and construction environment.
• Creative with marketing and branding.
• Professional when interacting with clients and city officials.
• Adaptable in a fast-paced, entrepreneurial environment.
• Willing to grow into increasing levels of responsibility as our companies expand.
• Branding and marketing experience preferred
• Customer/hospitality experience preferred This role offers significant growth opportunities and the chance to play a key role in the success of multiple growing thriving/expanding businesses.

Benefits:

Paid time off

Work Location:

In person