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RH
Robert Half
Marketing Coordinator
Career Insights for Advertising and Marketing Coordinator
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Scorecard
Based on Oregon data
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What they do
An Advertising and Marketing Coordinator develops advertising and marketing sales strategies and coordinates materials needed for advertising and marketing sales. Coordinates communication with clients. May plan and create advertising or marketing materials including digital content.
$65,956 / year median in Oregon
-14% projected decline
Job Description
Description We are looking for a Marketing Coordinator to support event and administrative operations for a Contract position based in Beaverton, Oregon. This role is ideal for someone who thrives in a fast-paced environment, keeps complex schedules organized, and ensures every event detail is handled with precision. The successful candidate will coordinate logistics, communications, and materials while helping deliver a seamless experience for attendees, speakers, and internal teams.
Responsibilities:
- Coordinate event logistics by arranging venues, lodging, transportation, and external service providers to keep activities on schedule and within scope.
- Maintain accurate attendee records and respond quickly to schedule adjustments, registration updates, and other time-sensitive event changes.
- Organize speaker calendars and support detailed event timelines to ensure sessions, meetings, and presentations run smoothly.
- Prepare and verify branded materials, event assets, and supporting documents so all resources are complete and ready for use.
- Review dates, times, locations, and outgoing communications carefully to reduce errors and avoid scheduling conflicts.
- Manage the shipment and delivery of event supplies, including booth materials, promotional items, and technical equipment.
- Monitor deadlines across multiple workstreams and follow up proactively to prevent missed tasks, duplicate efforts, or communication gaps.
- Provide general administrative support such as scheduling coordination, calendar upkeep, and handling inbound calls as needed.
- Assist with light lifting and movement of event materials when preparing for on-site activities or shipments. Requirements
- At least 2 years of experience in coordination, administrative support, event operations, or a related field.
- Demonstrated ability to manage multiple timelines, priorities, and logistics details in a deadline-driven environment.
- Strong attention to detail with a consistent record of maintaining accuracy across schedules, communications, and event plans.
- Proficiency with Microsoft Office Suite, including intermediate Excel skills; advanced Excel capability is preferred.
- Comfortable working with digital tools and computer-based tasks tied to logistics tracking, scheduling, and documentation.
- Effective communication skills with the ability to interact effectively with vendors, attendees, speakers, and internal stakeholders.
- Experience supporting calendars, scheduling needs, and inbound communications in a fast-paced setting.
- Ability to perform light lifting related to event setup, materials handling, or shipment coordination.