Administrative Assistant/Marketing Coordinator

Job Overview We're seeking a detail-oriented Administrative and Marketing Coordinator to streamline operations and support growth. This role ensures smooth administrative functioning—especially within Housecall Pro—and actively contributes to our marketing efforts.

Key Responsibilities:

Administrative & Financial:

Manage Housecall Pro schedules, ensuring accurate routing and no missed jobs. Oversee and ensure timely, correct invoicing to appropriate clients. Work with QuickBooks for receipt categorization, reconciliation, and overall bookkeeping support. Use tools like Receipt Bank or QuickBooks' receipt capture to categorize expenses accurately.

Marketing & Lead Management:

Coordinate with the marketing team, following up on warm and cold leads, tracking progress, and nurturing prospects. Assist in regular social media posting and engagement. Run small-scale ad campaigns and monitor performance. Ensure marketing activities align with company goals and report results.

General Coordination:

Maintain clear communication between teams—admin, marketing, and field operations. Support overall organizational efficiency—proactively identifying gaps and helping solve them.

Qualifications:

Experience using Housecall Pro or similar field service software. Proficiency in QuickBooks, including receipt categorization and basic bookkeeping tasks. Familiarity with social media platforms and basic ad management. Strong organizational skills and attention to detail. Excellent communication and multitasking abilities. Proven experience in office management, clerical work, or administrative roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications

Pay:

$18.00 - $25.00 per hour

Benefits:

Flexible schedule

Work Location:

Hybrid remote in Colorado Springs, CO 80923