An Advertising and Marketing Sales Assistant provides administrative support to sales teams and assists with sales of advertising and marketing services to business clients. Advertising and marketing may incorporate different media including print, text and online listings and services and may be targeted to a specific geographic area.
Executive Assistant Sales & Marketing - Join Our Team at O'Leary Asphalt Inc.! O'Leary Asphalt Inc., a trusted family-owned leader in asphalt and concrete services since 1985, is seeking a detail-oriented, proactive Executive Assistant with a positive attitude to support our busy team. If you thrive in a fast-paced environment, excel at multitasking, and bring enthusiasm to your work, we want to hear from you! About the
Role:
As an Executive Assistant, you'll partner with one of our Vice Presidents to support streamline the sales process from lead to job completion. In addition, your insight, initiative, and effort will be needed in various other aspects of the business, including marketing, operational efficiency, and high-level business decisions. Your organizational skills, positive mindset, and proficiency in Microsoft Office will help drive efficiency and ensure smooth operations.
Key Responsibilities:
Provide high-level administrative, operational, and strategic support to one of our Vice Presidents. Monitor and reply to emails with vendors, clients, subcontractors, and internal employees. Support the sales process by managing administrative tasks from lead generation to job completion. Assist the marketing department at event expos, draft marketing materials, send out marketing communications, and help design and implement new marketing initiatives. Answer incoming calls as part of a collaborative team. Enter and manage new leads in our database. Generate quantity take-offs for estimates/quotes using Automated Attentive takeoff software. Create professional proposals and design proposal maps in PowerPoint. Input job details into the scheduling system and upload relevant documents for signed contracts. Assist with job scheduling and client communications. Prepare client notices and site signs as needed. In the winter, we also perform snow removal services. Support snow removal Division on administrative tasks (new leads, compiling relevant documents for signed contracts, & assisting with the invoicing process following a Services) Perform additional duties and work on miscellaneous projects as assigned to support the team's success.
Qualifications:
Positive Attitude :
Bring enthusiasm and a can-do spirit to the workplace.
Quick Learner :
Ability to adapt and manage multiple tasks while staying organized.
Tech-Savvy :
Advanced proficiency in Microsoft Word, Excel, and PowerPoint is required.
Detail-Oriented :
Exceptional attention to detail to ensure accuracy in all tasks.
Strong Communicator :
Excellent verbal and written communication skills.
Organized :
Proven ability to prioritize and manage workflows effectively.
Experience :
Minimum of 3 years in a secretarial or administrative role.
Job Type :
Full-time Benefits:
401(k) Dental insurance Health insurance Vision insurance Paid time off
Work Location :
In person & Hybrid Work from Home Available if necessary Please submit your resume with a cover letter. Only local candidates will be considered. Due to high volume of applications, only those closely matching our requirements will be considered. Applicants only - no employment agencies please.
Pay:
$65,000.00 - $70,000.00 per year
Benefits:
401(k) 401(k) matching Dental insurance Health insurance Paid time off Vision insurance
