Operations & Administrative Coordinator (Marketing & Systems Support)

Remote with occasional meetings in Northern Virginia or Charlottesville, VA We are looking for a highly organized and proactive Operations & Administrative Coordinator to support day-to-day internal workflows, systems, and marketing operations. This role works closely with leadership to keep processes running smoothly, ensure team members have the tools they need, and help manage incoming requests and priorities across the organization. This position is ideal for someone who enjoys creating structure, solving problems, and keeping things moving behind the scenes. What You Will Do Support Internal Workflows & Requests Manage and organize incoming marketing and internal requests Help prioritize, track, and route requests to ensure timely execution Systems & Access Management (Onboarding/Offboarding) Set up and manage access to company tools including Google Workspace, Slack, Airtable, CompanyCam, and other platforms Ensure users have the correct permissions and access based on their role Conduct routine audits to maintain clean and accurate system access Device & Software Setup Configure company devices including iPads and MacBooks for new team members Ensure all software, logins, and tools are set up and ready for use Troubleshoot basic tech issues and coordinate solutions when needed Onboarding & Offboarding Coordination Prepare systems, access, and equipment for new team members Provide guidance on internal tools and workflows to support a smooth transition Manage offboarding by removing access, resetting devices, and ensuring a clean handoff Data & System Organization Maintain accurate records within Airtable and other internal systems Support consistency and organization across internal tools and documentation What You Bring Strong organizational skills and attention to detail Clear, friendly, and professional communication Ability to manage multiple priorities and follow through Comfort with technology and learning new systems quickly A proactive, solutions-oriented mindset Why This Role Matters This role plays a key part in keeping operations organized, efficient, and scalable. By supporting internal systems, workflows, and team needs, you help ensure everything runs smoothly behind the scenes so the broader team can focus on execution and growth.

Pay:

From $20.00 per hour

Benefits:

Dental insurance Health insurance Paid time off Vision insurance

Work Location:

Hybrid remote in Charlottesville, VA 22906