Pharma (Hybrid
Lawrenceville, NJ OR Madison, NJ) (Lawrenceville, NJ, 08648), (Madison, NJ, 07940) | 06/04/26\nEasy Apply\nShare Job Job Description Program Coordinator, Promotional Education
Pharma (Hybrid
Lawrenceville, NJ OR Madison, NJ) We are seeking a Program Coordinator, Promotional Education
Pharma for our global pharmaceutical client.

The Program Coordinator will partner closely with the Senior Manager to support the development and execution of Promotional Education Program strategies, including peer-to-peer (P2P) initiatives, in alignment with business priorities. The Program Coordinator, Promotional Education provides high-level operational and administrative support to help manage day-to-day responsibilities, ensuring programs are effectively planned, tracked, and delivered. This role serves as a central point of coordination across cross functional teams, streamlining communication, maintaining project documentation, and keeping initiatives on track. This is a 40-hour per-week, 12-month contract (extensions possible), 50% onsite at the client's office in Lawrenceville, NJ OR Madison, NJ. This is a W2 role as a Stage 4 Solutions employee. Health benefits and a 401K are offered.

Responsibilities:

Reporting & Data\nTrack program milestones, timelines, and deliverables, providing regular status updates and dashboards to support operational oversight and decision making.\nPrepare routine and ad hoc reports summarizing program performance, metrics, and key outcomes for internal stakeholders.\nMaintain accurate and organized program documentation, including trackers, reports, and reference materials, in accordance with internal standards and compliance requirements.\nCoordinate with internal teams to gather required inputs for reporting deadlines and ensure timely delivery of reporting materials.\nSupport Senior Manager with reporting needs related to planning, forecasting, and program evaluations as requested.\nSpeaker Bureau Management\nSupport the management and tracking of speaker contracting, speaker bureau maintenance and speaker support resources.\nWork closely with contracting and logistics vendors to ensure availability of speakers and resources to the field.\nSupports the Senior Manager with ad hoc requests from the field, ensuring timely coordination and follow up.\nCommunication & Stakeholder Collaboration\nServe as a liaison between the Senior Manager, vendors, and key stakeholders to support effective communication and coordination.\nMaintain organized records of stakeholder communications, approvals, and follow ups to ensure traceability and adherence to internal documentation and retention requirements.\nRespond to stakeholder and speaker inquiries regarding program logistics and execution while escalating content or compliance related questions to appropriate internal partners (e.g., Compliance, Legal, Medical) as required.\nAssist Senior Manager in ensuring consistent, compliant messaging across Promotional Education initiatives and communication channels, supporting alignment with business objectives and regulatory expectations.\nOperational & Administrative Support\nWork directly with the Senior Manager to provide day to day operational and administrative support for Promotional Education and peer to peer (P2P) programs, assisting with activities that ensure programs are planned, tracked, and delivered effectively.\nMaintain program trackers, timelines, and documentation to help monitor progress, support visibility into key milestones, and keep initiatives moving forward.\nProvide administrative support related to program operations, including document preparation, record maintenance, and coordination of routine program needs under the direction of the Senior Manager.\nOrganize project files, maintain shared drives, and ensure documentation accuracy.\nSupport budget tracking, procurement requests, and vendor coordination when required.

Requirements:

Minimum of three (3) years of pharmaceutical industry experience with understanding of Promotional Education Programs and project management\n3+ years of Project Management experience is required\n3+ years with MS Office 365, MS Project and Jira is required\nAdvanced proficiency in standard business tools such as Microsoft Office with extensive knowledge and experience in Microsoft Excel. 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