Integrity:

Do the right thing, the right way, every time. Be honest and uphold commitments and responsibilities, earn the trust and respect of the team and those we serve, and maintain privacy and confidentiality.

Compassion:

Treat everyone with respect and dignity. Foster an environment of inclusivity and well-being, practice patience and empathy, and assume positive intent.

Synergy:

Collaborate to improve outcomes. Invite and explore new opportunities, promote effective communication and teamwork, take pride in yourself, your work and HealthTexas.

Stewardship:

Use resources responsibly and efficiently. Implement effective strategies to attain goals, achieve maximum productivity and results, and seek continuous knowledge and improvement. Essential Job Duties & Responsibilities Assist in planning and executing marketing, community, and outreach events such as health fairs, Medicare 101 Seminars, produce giveaway events, etc. Coordinates event logistics including venue reservations, equipment needs, catering, décor, and event supplies. Coordinates schedules and reconciles billing with main vendor for event setup. In collaboration with the Agent Relations Team, assists in the dissemination of marketing materials to the community as well as HealthTexas clinics. Serves as a point of contact for vendors, partners, and internal departments to ensure event requirements are met. Prepares and organizes event materials, signage, promotional items, and informational packets.

Provides day-of event support:

setup, breakdown, registration, attendee assistance, and troubleshooting. Maintains event calendars, timelines, and checklists; ensures deadlines are met. Tracks event expenses, process invoices, and support budget monitoring. Assist with event-related communications, including invitations, announcements, social media posts, and follow-up messages. Collect event feedback, attendance records, and outcome metrics to support post-event reporting. Maintains inventory of marketing and event supplies, ensuring materials are stocked and organized. Collaborates with the marketing team to align events with brand and messaging standards. Performs general administrative duties such as filing, copying, ordering supplies, preparing meeting materials, and maintaining records. Other duties as assigned. Experience 1-3 years of experience in event coordination, marketing support, or administrative roles. Experience in healthcare, community outreach, or customer-facing roles preferred. Bilingual in speaking Spanish required. Education High school diploma or equivalent required; associate or bachelor's degree in marketing, communications, business, or related field preferred. Knowledge, Skills & Abilities Strong organizational and time-management skills with the ability to manage multiple projects. Excellent verbal and written communication in English and Spanish. Proficiency in Microsoft Office Suite (Word, Excel); experience with marketing tools (e.g., Canva) a plus. Ability to work independently and as part of a team. Strong customer service skills. Work Hours, Travel Requirements Monday - Friday, 8:00 a.m. - 5:00 p.m., and as needed to complete projects. Travel to medical offices, event centers, healthcare agent offices, etc. may be necessary for the purpose of providing benefit education and awareness of HTMG. Evening and weekend event participation is required, however those events are planned in advance. On average, these events are 1-2 monthly. 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