Proposals Coordinator

Job Title:

Proposal Coordinator Role Overview This role is responsible for identifying, preparing, and submitting bids across multiple platforms on a high-volume basis. This is a production-focused position centered on speed, accuracy, and consistency. The primary objective is to submit as many complete, compliant bids as possible within deadlines using internal templates and AI-assisted tools. Key Responsibilities Monitor multiple bid platforms daily (state, municipal, federal, and private RFP boards) Identify and qualify opportunities aligned with company services Prepare and submit bids using internal templates and AI tools Ensure all submissions are complete, accurate, and meet requirements Track all opportunities and submissions in an organized, consistent manner Meet daily and weekly submission targets Performance Expectations (KPIs) This role is measured strictly on output and execution:

Bids Submitted:

Target volume per week (to be defined based on scope)

Accuracy/Compliance:

Zero missed requirements or incomplete submissions

Turnaround Time:

Speed from opportunity identification to submission

Organization:

Clean tracking of all bids, statuses, and deadlines Requirements Strong attention to detail and ability to follow structured processes Ability to work efficiently in a high-volume, deadline-driven environment Comfortable using AI tools and technology to improve speed and output Strong organizational and time management skills Ability to work independently with minimal direction Success Profile The right person for this role is: Fast and efficient Detail-oriented without overthinking Comfortable with repetitive, process-driven work Motivated by hitting clear, measurable targets