Business Office Clerk - Hoehn Motors

Business Office Clerk - Hoehn Motors

HOEHN MOTORS INC

Carlsbad, CA Job Details $18 - $19 an hour 1 day ago Qualifications Accounting systems Record keeping Computer operation Title processing Report writing Phone communication Word processing Computer literacy Basic math Updating inventory records Month-end close Communication skills Technical Proficiency Dealership experience Entry level File organization

Full Job Description SUMMARY:

Hoehn Motors is seeking an entry level Clerk within our clerical department. This position reports to the Business Office Managers.

ESSENTIAL DUTIES

:

Vehicle Payoffs:

Process payoff requests for newly acquired inventory vehicles in a timely manner and reconcile schedule.

Transfer & Release of Liabilities:

Prepare and track release of liabilities.

Wholesales:

Post wholesales in our accounting system. Transfer titles, track funding status. Reconcile schedule.

Toll Violations:

Receive, research, and process toll violation notices; coordinate with appropriate store personnel to identify responsible vehicles and parties; ensure timely payment or dispute resolution. Stock in

Inventory:

Stock in all inventory, checking inventory jackets for accuracy, and filing. Maintain organized and complete payoff files in accordance with dealership recordkeeping standards. Assist with additional work as needed. Assist with month-end schedule reconciliations as needed.

PRIOR EXPERIENCE

: Prior dealership experience preferred.

TECHNOLOGICAL APTITUDE

General computer, email, and word processing skills Ability to become quickly proficient in using various software and web-based systems, especially the Dealership's Management System and the Manufacturer's service-related systems. Ability to become quickly proficient using the dealership's telephone system

LANGUAGE & COMMUNICATION SKILLS

Ability to write reports and detailed business correspondence. Ability to read, analyze, and interpret documents such as Accounting procedures general business communications safety rules training material Ability to effectively explain problems and/or areas of opportunity to management. Ability to communicate courteously, professionally, and effectively over the telephone when needed.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to interpret a variety of instructions furnished in written, oral, or schedule form. Ability to interpret an extensive variety of technical instructions Ability to apply common sense understanding to carry out detailed instructions given in written or oral form. Ability to solve practical problems and deal with a variety of concrete variables. Ability to successfully adapt to changing requirements from either the dealership or the manufacturer.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Lifting/Moving The employee must occasionally lift and/or move up to 10 pounds. Vision Abilities Specific vision abilities required by this job include: Close vision (clear vision at 20 inches or less) Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus)

WORK ENVIRONMENT

The physical environment requires the employee to work inside. The typical noise level for this job's work environment is moderate.