Lease Associate

Essential Duties and Responsibilities:

This person will support the Lease Administrator, and property management functions by coordinating lease documentation, tracking key dates, and ensuring compliance with lease terms. This role acts as a liaison between property managers, brokers, tenants, legal teams, and accounting to ensure accurate and timely lease execution and administration.

Key Responsibilities

• Integrate AI into the Key Responsibilities and duties of lease management and reporting
• Interface with tenants, brokers, legal counsel, and internal teams to resolve lease-related issues
• Negotiate with tenants on renewals as designated by Management
• Work with the Lease Administrator to prepare, review, and process lease documents, including new leases, amendments, renewals, and terminations
• Track critical lease dates (e.g., expirations, rent escalations, options) and ensure timely action
• Maintain accurate lease data in lease management systems and digital files
• Assist with rent commencement, billing setup, and communication with accounting teams
• Monitor compliance with lease terms and flag discrepancies or issues
• Generate reports related to lease status, expirations, and financial obligations
• Assist with special projects, including portfolio transitions or system implementations

Qualifications:

• Detail-oriented with strong data accuracy focus
• Ability to manage multiple deadlines and priorities
• Problem-solving and analytical thinking
• Strong coordination and follow-up skills
• Team-oriented with ability to work cross-functionally
• Ability to integrate AI into Documents review and abstracts, redlines
• Familiarity with lease terminology and commercial real estate practices
• Experience with lease management software (e.g., Yardi) is a plus
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Excel and document management systems
• Excellent written and verbal communication skills

Standards:

High standards of quality and accuracy; strong work ethic.