Receptionist and Estate Planning Legal Assistant

About the Organization The Alvarez Firm provides high-caliber legal counsel with skill and integrity. We assist our clients with some of their most urgent and sensitive issues, such as estate planning, probate, and trust administration and litigation. Company Culture Our firm's office culture is guided by our mission to deliver high-quality legal counsel with compassion for our clients. We are a motivated team grounded in traditional values, united by a shared commitment to excellence in our craft. We strive to foster a supportive environment that encourages continuous learning and professional growth. About the Role This role reports directly to the Director of Operations. They help to manage administrative needs for the Estate Planning Coordinator and San Juan Capistrano (SJC) office, including preparing Estate Planning documents and binders, managing scheduling for all SJC attorneys, placing office supply orders, and more. This candidate should have the ability to think on the fly and be self-sufficient in managing a diverse set of tasks efficiently. Must be diligent at tracking and following up on pending tasks. Receptionist tasks include, but are not limited to:

• Primary person on all incoming calls, in addition to our receptionist in Camarillo.
• Greet clients and visitors with professionalism and courtesy.
• Manage incoming and outgoing mail and packages.
• Assist in scheduling appointments and maintaining calendars.
• Manage inventory and ordering supplies for our SJC office. Estate Planning Legal Assistant tasks include, but are not limited to:
• Proofread, organize, and file legal documents and correspondence accurately.
• Support estate planning attorneys and paralegals with administrative tasks as needed.

Education:

• Bachelor's degree preferred.

Desired Skills/Experience:

• Prior experience in an administrative role is strongly preferred but not required.
• Prior experience in a professional office setting is strongly preferred but not required.
• Familiarity with professional phone etiquette and email communication.
• The ability to be self-sufficient in managing a diverse set of tasks efficiently without direct oversight or prompting.
• Strong interpersonal and relationship-building skills: the ability to maintain positive working relationships with colleagues and clients.
• Accuracy and attention to detail, especially with respect to proofreading documents and scheduling with the availability of multiple people.
• Strong spelling and grammar and a clear command of the English language.
• Ability to prioritize tasks and manage multiple deadlines in an organized manner.
• A strong respect for client confidentiality.
• Proficiency with standard programs like Word, Excel, Outlook, etc. is strongly preferred but not required. Benefits Offered
• 401(k) Matching
• Health insurance
• Paid Sick Time

Paid Vacation Job Type:

Full Time, 40 hours, Monday-Friday, 8:30 AM to 5:30

PM Pay:

$27.00-30.00 per hour dependent on experience.

Pay:

$27.00 - $30.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance Ability to

Commute:

San Juan Capistrano, CA 92675 (Required)

Work Location:

In person