Transaction & Operations Coordinator Location:

Homestead, FL (In Office)

Position:

Full-Time About Us The Farias Group is a growing real estate team serving Miami-Dade County with a strong focus on delivering exceptional customer service and creating a seamless experience for our buyers and sellers. We are looking for a highly organized, detail-oriented Real Estate Assistant who thrives in a fast-paced environment and takes pride in keeping transactions and daily operations running smoothly. This is not an entry-level administrative position. We are looking for someone who enjoys taking ownership, solving problems, staying ahead of deadlines, and ensuring nothing falls through the cracks. Position Overview Your number one responsibility will be monitoring and managing our active real estate transactions from contract to closing. You will be responsible for keeping files organized, tracking deadlines, communicating with all parties involved, and making sure every transaction moves forward smoothly. Beyond transaction management, you will support the day-to-day operations of the team, marketing efforts, client communication, and office administration. ResponsibilitiesTransaction Management (Highest Priority) Monitor all active transactions from contract to closing Track critical contract deadlines and contingency periods Communicate with title companies, lenders, inspectors, buyers, sellers, and cooperating agents Follow up proactively to ensure files continue progressing Maintain organized transaction files Prepare contracts, addendums, disclosures, and other transaction documents Ensure compliance with brokerage and MLS requirements Listing Management Upload listings to the MLS Coordinate professional photography and marketing materials Prepare listing documents Confirm showing appointments Keep listing information accurate and up to date Coordinate marketing before and after listings go live Marketing & Social Media Manage the team's social media accounts Schedule and publish listing posts Assist with marketing campaigns Order marketing materials, signs, postcards, and promotional items Help implement strategies to generate more leads Client & Office Support Call sellers weekly with updates Schedule buyer consultations and appointments Confirm appointments for listings and showings Greet clients visiting the office Answer phones, emails, and general inquiries professionally Maintain an organized and welcoming office environment Administrative Support Prepare offers for seller review Draft contracts and addendums Organize digital files Maintain CRM records Assist with various daily administrative tasks that support the team's growth Qualifications Previous real estate administrative, transaction coordinator, or assistant experience preferred Florida real estate knowledge is strongly preferred Excellent organizational skills with exceptional attention to detail Ability to prioritize multiple deadlines simultaneously Strong written and verbal communication skills Professional appearance and attitude Proficient with Microsoft Office and Google Workspace Comfortable learning new real estate software and technology Self-motivated and able to work independently Reliable, punctual, and dependable The Ideal Candidate We're looking for someone who: Loves organization and systems Notices the small details others miss Communicates proactively instead of waiting to be asked Takes ownership of responsibilities Enjoys helping clients Stays calm under pressure Wants to grow with a rapidly expanding real estate team Compensation Compensation will be based on experience and qualifications.

How to Apply Please submit:

Your resume A brief introduction about yourself Any previous real estate or transaction coordination experience Why you believe you'd be a great fit for this position We are looking for someone who wants to become a long-term part of our team and help us continue providing an outstanding experience for every client.

Location:

Homestead, FL (In Office)

Position:

How to Apply Please submit:

Your resume A brief introduction about yourself Any previous real estate or transaction coordination experience Why you believe you'd be a great fit for this position We are looking for someone who wants to become a long term part of our team and help us continue providing an outstanding experience for every client.

Pay:

$12.50 - $15.00 per hour

Work Location:

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