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Job Description
Executive Real Estate Assistant (Luxury Market)
Location:
Short Hills, NJ Salary:
$60,000 per year
Position Type:
Full-Time (Flexible Hours - Not a 9-5 Role) The Opportunity We are seeking a high-level Executive Real Estate Assistant to support a top-producing, fast-paced luxury real estate broker. This is not an entry-level role; we are looking for a sharp, proactive, solutions-driven professional who thrives in a high-performance environment. As the broker's "right hand," you will manage day-to-day operations, client experiences, and field support, ensuring a seamless, white-glove level of service across every touchpoint. Key Responsibilities Client & Field Support Accompany the broker on property showings, listing appointments, and client meetings. Prepare homes for showings (lighting, staging adjustments, and presentation perfection). Serve as a professional, knowledgeable point of contact for high-net-worth clients. Listing & Transaction Coordination Organize listing materials, presentations, and necessary documentation. Coordinate photography, staging, videography, and marketing timelines. Ensure all compliance documents (disclosures, agreements, etc.) are complete and accurate. Track transaction milestones and communicate updates with clients, attorneys, and agents. Operations & Administrative Excellence Manage calendars, appointments, and daily priorities with precision. Anticipate needs and proactively solve problems before they arise. Maintain CRM systems, client databases, and follow-up systems. Marketing & Brand Support Assist with listing launches, social media coordination, and marketing campaigns. Coordinate brochures, email blasts, and promotional materials to maintain an elevated brand presence.
Requirements & Qualifications License:
Must hold an Active New Jersey Real Estate License (Required).
Experience:
2+ years in real estate, preferably supporting a top-producing agent or team.
Knowledge:
Strong understanding of contracts, transactions, and listing processes.
Skills:
Exceptional organizational skills and tech-savviness (MLS, CRM, digital marketing platforms).
Communication:
Polished and professional written and verbal communication.
Who You Are Proactive:
You don't wait for instructions; you anticipate what needs to be done.
Resilient:
You remain calm under pressure and thrive in a fast-paced environment.
Detail-Oriented:
You believe that "the little things" are what make a luxury experience.
Professional:
You are loyal, trustworthy, and maintain a drama-free, client-focused attitude. Why Join? This is a unique opportunity to work alongside one of the region's top real estate professionals, gaining hands-on experience in luxury real estate, high-level negotiations, and elite client service. If you are looking for a role where you will be challenged and valued—this is it.
