Operations Assistant for Real Estate Team Scale Right Partners Short Hills, NJ Job Details Full-time $65,000

• $75,000 a year 3 hours ago Benefits Paid time off Professional development assistance Flexible schedule Qualifications Social media advertising campaigns Marketing design Customer records maintenance Customer communication Marketing automation tools Sales contract management Office activity coordination Customer relationship building Managing marketing project budgets MLS software DocuSign Operations coordination Real estate client management Direct mail media campaign management Mid-level Print media campaign management Digital marketing tools Graphic design Newsletter content drafting Client database systems Schedule management Canva Client management Project task coordination Contracts Print design Lead Tracking Newsletters (communication methods) Stocking Property listing Full Job Description Real Estate Marketing & Operations Assistant for Fast Growing Real Estate Team About the team We're a busy, high-output real estate team.

We list and sell homes across some of northern New Jersey's most sought-after towns, and we help buyers find their place in the suburbs. The listings move fast, the marketing never stops, and the paperwork has to be right every single time. This role is the calm, structured center of that: the person who holds the process steady while everything around it moves. Right now, we are doing too much of the behind-the-scenes work ourselves — and every hour on paperwork and coordination is an hour we're not with clients. We're hiring one organized, dependable person to run our marketing engine and own the back-office operations so we can stay focused on relationships and selling. We are expecting to double our revenue in 12 months. If you like systems, checklists, and making sure nothing slips through the cracks, this is a role you can truly own. What you'll own This role has three sides: marketing campaigns, client relationships (CRM), and transaction/back-office coordination. You'll run these largely on your own once you're up to speed, with weekly direction from us. Marketing & campaigns Direct-mail campaigns to our seller contacts. Build and manage the campaign budget, maintain and expand our mailing address list (we already have a base list to work from), and send a mailer every two weeks on a reliable schedule. New construction & private/exclusive listings. We'll hand you the list of homes; you organize it, keep it current, and send a clean weekly update to the team. Social media campaign point-of-contact. We run paid Instagram and Facebook campaigns targeting buyers through an outside agency. You'll be the day-to-day contact managing that relationship — briefs, approvals, timelines, and reporting back to us. Print advertising. Coordinate our monthly front-and-back ad in the local paper (seller-focused), and manage additional publications as we add them. Client database & communications Organize and maintain the client database into one clean, reliable CRM. Build and run drip campaigns, including a monthly newsletter, holiday greetings, and birthday wishes — so every past client and lead hears from us consistently. Transaction & back-office coordination Prepare buyer and seller contracts Input new listings for sellers (MLS / CRM). Process paperwork to fully signed and compliant status on both the buy and sell side. Schedule photography and marketing for new seller listings. Prepare open-house materials for our agents and help keep open houses organized and stocked. What success looks like The clearest measure of success in this role is simple: our team stops doing paperwork and coordination. When this role is working, our agents get to spend time with clients and closing deals — not chasing signatures, inputting listings, or scheduling photographers. You are the person who makes the back office run so quietly and reliably that we rarely have to think about it. In the first 90 days, that looks like: Our mailer goes out every two weeks without us having to ask, and the campaign budget is tracked and current. The client database is consolidated, deduped, and driving an automated newsletter plus birthday and holiday touches. New listings get input and to full compliance faster, with no missing signatures or last-minute scrambles. Our listing agents are measurably out of the paperwork — coordination happens without landing back on their desks. Compensation, benefits & performance bonus Base salary: $65,000

• 75,000 per year, commensurate with experience.

Paid time off:

2 weeks per year, eligible after 90 days of employment.

Performance bonus:

A target annual bonus of $6,500

• $7,500, earned against the KPIs below and paid quarterly. The bonus is designed to reward exactly what we most need from this role: reliable execution and a back office that keeps us selling. Bonus KPIs Bonuses are tied to a small set of measurable outcomes you genuinely control. We will calibrate these together.
• On-time deal compliance
• Listing launch speed
• Marketing cadence
• CRM health and client touches Who you are 2+ years in administration, transaction coordination, or as a marketing/operations assistant — ideally supporting a U.

S. real estate agent or team. Excellent written and spoken communication. You'll be writing client-facing newsletters and mail pieces, handling contract language, and coordinating with agents, vendors, and clients directly. Systems-driven and closure-obsessed. You work from checklists, not memory. You sequence the work, bring order out of chaos, and close loops so nothing sits open. Where a process is missing, you build one. Reliable and proactive. You take work off our plate and follow through without being chased. Tech-fluent with real estate and marketing tools — CRM / drip-marketing platforms, email, marketing, e-signature, and design tools like Canva. Local and in-office. You're able to work full-time from our Short Hills, NJ office and commute reliably. Nice to have Direct experience with CRM tools and the platform. Familiarity with NJ real estate paperwork and MLS listing input (e-signature via DocuSign/Dotloop, transaction management systems). Design skills for print pieces — mailers and newspaper ads. Basic budget/bookkeeping comfort for managing campaign spend. Familiarity with the

NJ / NYC

metro real estate market.

Logistics Schedule:

Full-time, in our Short Hills, NJ office.

Tools:

We'll provide access to our CRM platform, and marketing accounts. How to apply Send an email to with your resume in Word docx format and subject line "NJ Super Admin

• Short Hills"Include a link to a brief 60-90 second Loom video recording answering the following:
• Your name and where you're from
• What made you apply to this role specifically?
• How do you keep tasks with a lot of moving deadlines from slipping?

What is your actual system?

Pay:

$65,000.00

• $75,000.

00 per year

Benefits:

Flexible schedule Paid time off Professional development assistance

Work Location:

In person