Job Summary We are seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support our established real estate brokerage firm. The ideal candidate will manage day-to-day office operations, oversee transaction compliance, and spearhead our property marketing efforts. Key Responsibilities 1.

Listing & Marketing Management MLS Administration:

Input and update property listings, photos, and status changes accurately within the MLS.

Marketing Collateral:

Design and distribute digital flyers, brochures, and open house materials.

Digital Presence:

Manage and update the brokerage's social media channels, website and marquee to boost brand visibility. 2.

Contract & Compliance Tracking Transaction Coordination:

Review all transaction paperwork for completeness and compliance with brokerage policies.

File Management:

Maintain organized digital and physical client files from contract to close.

Deadline Monitoring:

Track critical contract contingencies, earnest money deposits, and inspection timelines. 3.

Client & Office Operations First Impression:

Answer inbound phone calls, route messages, and warmly greet clients and visitors.

Showing Scheduling:

Coordinate property showings, inspections, and appraisals between agents, clients, and vendors.

Office Upkeep:

Maintain office supplies, handle incoming mail, and ensure a professional office environment.

Qualifications Experience:

2-3 years of administrative experience (real estate, title, or mortgage industry experience is preferred but not required).

Skills:

Proficient in Microsoft Office (Word, Excel) and tech-savvy enough to learn real estate software (MLS, zipForm).

Traits:

Exceptional time-management skills, strong written/verbal communication, and a high level of discretion. This is a paid position committed to empowering your career development in the exciting world of real estate!

Pay:

$21.00 - $23.00 per hour

Benefits:

Paid time off

Work Location:

In person