Administrative Assistant / Real Estate Operations Coordinator Landbridge Commercial Properties Tyler, TX Job Details Part-time 1 day ago Benefits Paid time off Qualifications Confidential information handling Google Docs Filing Executive administrative support High school diploma or GED Construction administrative experience Office management Property management Full Job Description Full job description We are looking for a highly organized, proactive, and dependable Administrative Assistant / Real Estate Operations Coordinator to work directly with the company owners. This is a hands-on role that combines adminstrative support, project coordination, and office operations . You will help manage the owner's day-to-day workload while also helping oversee active development and construction projects, coordinate with vendors and consultants, manage the office, track deadlines, and make sure important items don't fall through the cracks. The right person will become a central point of coordination for the company and will be expected to know what needs to happen, who is responsible for it, when it is due, and whether it has been completed. Key Responsibilities Project & Development Coordination Help manage multiple active real estate development and construction projects Maintain schedules, deadlines, milestones, and task lists Track outstanding items and proactively follow up until they are completed Coordinate with architects, engineers, surveyors, contractors, subcontractors, inspectors, utilities, lenders, title companies, attorneys, real estate agents, and other vendors Assist with permitting, inspections, utilities, applications, and other development processes Track bids, proposals, contracts, change orders, invoices, permits, plans, and project documentation Request and organize W-9s, certificates of insurance, lien releases, warranties, and other vendor documentation Assist with property acquisitions, due diligence, closings, and project setup Help identify potential delays or problems before they impact the project Regularly provide the owner with updates on project status, outstanding decisions, upcoming deadlines, and issues requiring attention Office & Business Operations Help manage the day-to-day operations of the office Office & Business Operations Help manage the day-to-day operations of the office Create and maintain organized filing and document-management systems Maintain company records, contracts, vendor information, project files, and other documentation Coordinate vendor payments and assist with invoice and expense tracking Help maintain project budgets and cost-tracking spreadsheets Order office and project-related supplies as needed Help implement processes and systems that improve company organization and efficiency Coordinate between different projects, companies, vendors, and team members Make sure administrative and operational tasks are completed on time Executive Support Manage the owner's calendar, appointments, meetings, and reminders Assist with email management and prioritize items requiring attention Maintain a master task and follow-up list Schedule meetings, inspections, site visits, closings, and vendor appointments Draft emails, letters, documents, and other business correspondence Conduct research and gather information needed for business decisions Prepare spreadsheets, reports, summaries, and project updates Handle confidential business and financial information Assist with occasional personal administrative matters when necessary Take ownership of miscellaneous projects and assignments as they arise Create and maintain organized filing and document-management systems Maintain company records, contracts, vendor information, project files, and other documentation Coordinate vendor payments and assist with invoice and expense tracking Help maintain project budgets and cost-tracking spreadsheets Order office and project-related supplies as needed Help implement processes and systems that improve company organization and efficiency Coordinate between different projects, companies, vendors, and team members Make sure administrative and operational tasks are completed on time What We're Looking For This position requires someone who is exceptionally organized and comfortable taking ownership.

We want someone who:

Is extremely organized and detail-oriented Has a strong sense of urgency Is proactive rather than reactive Takes ownership of tasks from beginning to completion Is comfortable managing many projects and priorities simultaneously Is persistent about following up and getting things completed Communicates clearly and professionally Can work independently without needing constant direction Is comfortable holding vendors and contractors accountable for deadlines Can anticipate what needs to happen next Is resourceful and capable of figuring things out Can distinguish between something they can handle independently and something that needs the owner's attention Is comfortable working in a fast-paced, entrepreneurial environment Can adapt when priorities change Is trustworthy and discreet with confidential information Experience in one or more of the following areas is strongly preferred: Real estate development Residential construction or homebuilding Construction project coordination Real estate transactions Executive assistance Office management Operations management Property management Construction administration Title, lending, or real estate closings Candidates should be comfortable using: Gmail / Google Workspace Google Drive Microsoft Excel / Google Sheets Microsoft Word / Google Docs Canva Adobe Acrobat and PDF documents Calendar and task-management software QuickBooks or similar accounting software is a plus AI tools such as ChatGPT are a plus

Benefits:

Paid time off

Education:

High school or equivalent (Required)

Experience:

Office management: 2 years (Preferred) Ability to

Commute:

Tyler, TX 75701 (Required)

Work Location:

In person