Rental Coordinator

Mosesian Center for the Arts 321 Arsenal Street Watertown, MA 02472

Date Posted:

April 16, 2026

Region:

Eastern Massachusetts Category:

Operations/Finance Type:

Part-Time

Rental Coordinator Description:

The Rental Coordinator services a portfolio of event rental clients, guiding them through the full intake process. This role ensures a friendly, smooth, clear, and weing client experience by managingmunications, preparing contracts and invoices, answering questions, and supporting clients at each step. Core Responsibilities Rental Inquiry Management and Triage Serve as first point of contact for assigned rental inquiries Maintain centralized list of rental requests and availability Respond promptly and professionally to inquiries Quotes, Invoicing, and Payment Prepare rental estimates in QuickBooks Send invoices through QuickBooks Ensure timely payment in coordination with Finance Contracts and Documentation Prepare contracts using DocuSign Make small adjustments to contracts (signers, CCs, etc.) Collect certificates of insurance and required documentation Ensure all documents are filed digitally Maintainanized, consistent digital filing system Qualifications 2-4 years experience in customer service, hospitality, event coordination, or arts administration Strong interpersonal skills with an outgoing, weing, professional demeanor Ability to remain calm under pressure and deescalate challenging situations Excellent written and verbalmunication Highlyanized with strong attention to detail and ability to manage multiple projects Comfortable with contracts, invoices, and scheduling systems Proficient in Microsoft 365 and willing to learn QuickBooks and AudienceView Ability to collaborate across departments and with a wide range of clients, from theatrical to corporate Benefits Campus fitness center membership Shuttle service to/from campus On-campus food options Additional campus amenities s to: Director of Production and Facilities Works closely with: Production and Finance

Wages:

$22.00/hr, Non-Exempt, W2, Hybrid after 3 months

Qualifications:

2-4 years experience in customer service, hospitality, event coordination, or arts administration Strong interpersonal skills with an outgoing, weing, professional demeanor Ability to remain calm under pressure and deescalate challenging situations Excellent written and verbalmunication Highlyanized with strong attention to detail and ability to manage multiple projects Comfortable with contracts, invoices, and scheduling systems Proficient in Microsoft 365 and willing to learn QuickBooks and AudienceView Ability to collaborate across departments and with a wide range of clients, from theatrical to corporate