Job ID:

5808083\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

IRVING INDEPENDENT SCHOOL DISTRICT

\nCUSTODIAL

SERVICES AND FACILITY RENTAL CLERK

\nJOB

DESCRIPTION

JOB TITLE:

Custodial Services and Facility Rental Clerk\n

WAGE/HOUR STATUS

Non-exempt\n

REPORTS TO

Custodial Services and Facility Rentals Manager\n

PAY GRADE

Facilities MO6 (261 Days)\n

DEPARTMENT

Facilities and Student Support Services\n

DATE REVISED

June 2026\n

PRIMARY PURPOSE:

To assist with the coordination and processing of all facility use requests for both community members and internal clients. Assist in the effective operation of the Custodial Services department, and provide secretarial support for the Custodial Services and Facility Rental departments.

QUALIFICATIONS

Minimum Education/Certification:

High School Diploma or GED\nEducational Aide II or Secretary III Paraprofessional certificate preferred\n

Special Knowledge/Skills:

\nExcellent skills working in the Microsoft Office Suite.\nExcellent communication and customer service skills\nEffective organizational and file maintenance skills\nAbility to work well under pressure\nAbility to work simultaneously on several projects\nExcellent proofreading and writing skills\nKnowledge of budget and accounting principles\nKnowledge of general office equipment\nAbility to learn/use District software systems and operate computers/peripherals using a variety of applications\nBilingual preferred (English/Spanish)\n

Minimum Experience:

Three (3) years of clerical/secretarial experience or other equivalent experience or background.\n

MAJOR RESPONSIBILITIES AND DUTIES

\nPerform secretarial duties for the Custodial Services and Facility Rentals Manager.\nReceive incoming calls, take reliable messages, schedule appointments, and maintain calendars for the Custodial Services and Facility Rentals Manager.\nPrepare correspondence, requisitions, and reports, including but not limited to data and information for district personnel, patrons, and the public.\nMaintain records of department budget and perform accounting tasks following established district guidelines, including, but not limited to, those related to budget, requisitions, purchase orders, work orders, custodial projects, facility rentals, and the department's travel arrangements.\nEnter online work order requests, electronic mail, and purchase orders as directed by the Custodial Services and Facility Rentals Manager.\nCorrelate information and apprise the custodial service department manager and coordinators of meetings and pertinent data.\nAssist in compiling information for preparing various reports for the Custodial Services department required by the State and other agencies.\nPromote goodwill and effective public relations while maintaining confidentiality and loyalty to supervisor and to the school district.\nSecure locations and necessary data and equipment for office and district-wide meetings, including notification of involved persons.\nMonitor, process, and submit personnel payroll reports as required.\nHandle incoming and outgoing mail for the Custodial Services and Facility Rentals Manager.\nMaintain information of and comply with state, district, and school policies or regulations concerning primary job functions.\nAttend district meetings and compile minutes as needed.\nPerform other duties as assigned by supervisors within the line of authority.\n

FACILITY RENTALS

\nCoordinate under the direction of the Custodial Services and Facility Rentals Manager, facility reservations throughout the district, to include bookings, setup, and breakdown needs, and resolution of date conflicts.\nManage and utilize reservations and events management software.\nProcess payments for facility rentals.\nProcess payments for event labor.\nCommunicate with all stakeholders regarding client needs.\nMaintain current and accurate files of clients, events, and prepare older files for archiving.\nGenerate a weekly calendar of events to distribute to all departments as needed.\n

EQUIPMENT USED

Telephone, computer/peripherals, printers, calculator

WORKING CONDITIONS

Mental Demands/Physical Demands/Environmental Factors:

Must maintain emotional control and exercise reasoning and problem-solving skills while under stress. Must demonstrate ability to communicate effectively (verbal and written). Should be able to interpret procedures and analyze data for decision-making. Frequent in-district and occasional in-state or national travel. Occasional prolonged and irregular hours.\n

Safety:

Contribute to the prevention of accidents and injuries by observing safety rules and District policy, practicing the principles and skills taught in safety training, wearing personal protective equipment as required, reporting injuries and incidences immediately to supervisor, and being proactive in the ongoing efforts to improve and maintain workplace safety.\nThe information contained in this job description is for compliance with the Americans with Disabilities Act (ADA), and the foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills that may be required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.\nThis document describes the general purpose and responsibilities assigned to this job. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.\n

Position Type:

Full-Time\n

Salary:

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