Job ID:

5830039\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Immediately\nJob Description\n

Primary Purpose:

\nUnder moderate supervision organize and manage the routine work activities of an administrative department office and provide clerical support to a director or department head and other staff members.\n

Qualifications:

Education/Certification:

\nHigh school diploma or GED\n

Special Knowledge/Skills:

\nProficient skills in keyboarding, data entry, word processing, and file maintenance\nAbility to use software to develop spreadsheets and databases and do word processing\nAbility to prioritize workflow to address the multiple needs of the supervisor or the department\nAbility to multi-task numerous complex administrative activities\nBasic math skills\nEffective communication and interpersonal skills\n

Experience:

\nThree (3) years' administrative assistant experience\n

Major Responsibilities and Duties:

\nRecords, Reports, and Correspondence\nPrepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.\nCompile, maintain, and file all reports, records, and other documents as required.\nAccounting\nPerform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.\nOrder and maintain inventory of office supplies and program equipment.\nMonitor and process staff time records including leave requests and reports and submit in accordance with established procedures.\nOther\nAnswer and respond to incoming calls, take reliable messages, and route to appropriate staff.\nMaintain a schedule of appointments and make travel arrangements for department staff.\nMake meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.\nReceive, sort, and distribute mail and other documents to department staff.\nMaintain confidentiality of information.\nFollow safety protocols and emergency procedures.\n

Supervisory Responsibilities:

\nNone.\n

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used:

Standard office equipment including personal computer and peripherals\n

Posture:

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting\n

Motion:

Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching\n

Lifting:

Occasional light lifting and carrying (less than 15 pounds)\n

Environment:

May work prolonged or irregular hours; occasional districtwide travel\n

Mental Demands:

Work with frequent interruptions; maintain emotional control under stress

Position Type:

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