Administrative Assistant - Commercial Sales

Aston Carter is hiring an Administrative Assistant for Commercial Sales! Job Description The Sales Administrative Assistant will play a crucial role in supporting the sales team by reviewing electrical drawings, performing take-offs for lighting fixtures, and ensuring accurate and timely order entry and processing. The role requires effective communication with contractors, creating and reviewing lighting submittals, and maintaining up-to-date order status information. Responsibilities Review electrical drawings to perform take-offs for lighting fixtures on projects. Ensure orders are entered and processed in a timely manner. Check the status of existing orders and backorders. Maintain communication with contractors regarding the status of their existing orders. Create and send lighting submittals to contractors for approval. Review approved lighting submittals to ensure orders meet client expectations. Communicate with vendors and contractors about stock status and ship dates. Essential Skills Proficiency in using computer software, including Bluebeam for reading blueprints, Excel, and PDF manipulation. Excellent customer service skills. Strong data entry and order entry skills. Ability to coordinate effectively with contractors and vendors. Additional Skills & Qualifications 1-2 years of experience in retail, sales, or customer service. Strong communication skills. Highly organized. High School Diploma. Open to motivated recent college graduates. Work Environment The work schedule is Monday to Friday, from 9 AM to 5 PM. Job Type & Location This is a Contract to Hire position based out of North Miami, FL. Pay and Benefits The pay range for this position is $19.00 - $20.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in North Miami,FL.

Application Deadline This position is anticipated to close on Apr 16, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.