Sales Administration Rep I

Sales Administration Rep I Foley Equipment - 3.1 Kansas City, MO Job Details 17 hours ago Benefits AD&D insurance Disability insurance Health insurance Dental insurance Paid time off Parental leave Vision insurance 401(k) matching Qualifications Record keeping Sales support Microsoft Outlook Sales Phone communication Customer service Administrative experience Invoice payment processing Accounting Data entry Accounting and finance experience Purchase order processing Clerical experience Cross-functional collaboration Equipment inventory management Associate's degree Communication skills Entry level Full Job Description The Sales Administration Representative I supports the sales team by handling day-to-day data entry, documentation, and administrative activities that keep equipment records accurate and operations running smoothly. This role is ideal for someone who enjoys organized, detail-oriented work and collaborating with both internal teams and external partners. What You Will Do in

This Role:

Perform high-volume, detail-oriented data entry in the DBS inventory system, ensuring all machine, attachment, and equipment details are accurate and up to date. Manage the complete lifecycle of vendor orders—new, used, rental, and SITECH equipment—by reviewing requests, entering order information, placing orders, and tracking delivery status. Maintain accurate digital and physical inventory equipment folders, ensuring all documentation for acquisitions and sales is complete, organized, and easily accessible. Create and maintain product records, including assigning unit IDs, creating machine breakdowns, updating product profiles, and ensuring data consistency across systems. Support Accounts Payable by entering invoice data, coding invoices, and researching discrepancies to ensure timely and accurate payment processing. Conduct regular inventory audits and prepare daily, weekly, and monthly inventory reports based on precise data entry. Assist sales teams by updating standard equipment configurations and maintaining a detailed library of Caterpillar machine specifications. Provide administrative support including document preparation, correspondence, phone communication, and cross-training in various sales administration functions. Participate in training and occasional travel to support operations at additional locations.

Our Ideal Candidate:

Experience in data entry, sales support, accounting, customer service, or similar administrative roles Strong proficiency in Microsoft Outlook and other Microsoft Office applications Excellent attention to detail and organizational abilities Professional communication skills—both verbal and written Proactive, self-directed work style Basic understanding of finance and accounting principles

What Will Put You Ahead:

Associates degree Industry experience

What We Can Offer You:

Competitive pay to recognize your valuable contribution 401(k) with matching Comprehensive medical, dental, and vision plans Basic Life & AD&D, short-term disability, & and long-term disability Wellness programs to focus on building healthy habits while earning prizes and cash bonuses throughout the year Holiday, PTO, and Parental Leave, promoting work-life balance and personal growth Casual dress attire Family-owned company where you're more than just another employee Foley Industries - Foley Equipment, Foley Power Solutions, Foley Rental, and SITECH Central - proudly stands at the forefront of progress, serving customers in Kansas and Western Missouri for over nine decades. With a dedicated team of over 1,000 employees, we are committed to delivering exceptional service, top-quality parts and rentals, and unparalleled sales support across a comprehensive range of Caterpillar and allied construction equipment, power generation solutions, and cutting-edge SITECH construction technology. As we continue to empower our customers' success, we invite you to explore the endless opportunities that await you at Foley. To learn more about our company and join our team of industry leaders, please visit www.

FoleyEq.com. Foley Industries, Inc. is an Equal Opportunity Employer (Race/Gender/Veteran/Disabled/Sexual Orientation/Gender Identity). To request a reasonable accommodation or assistance in completing the application, call 316-943-4211 or email . At this time Foley does not participate in any Visa sponsorship programs.