Executive Sales Administrator Employer:

Spherion Salary:

$70,000 - $80,000 / year (Based on experience)

Job Type:

Full-time, Direct Hire Schedule:

Monday to Friday, 8:00 AM - 5:00 PM The Role at a Glance We are seeking a highly organized, tech-savvy, and proactive Executive Sales Administrator . This hybrid role bridges the gap between high-level executive support, meticulous sales operations, and global logistics coordination. The ideal candidate is a master multitasker who can comfortably shift priorities on a dime, keep our CEO structured and on schedule, and confidently navigate online portals, contracts, and supplier databases.

Key Responsibilities:

Executive Support & CEO Partnership Strategic Partner:

Act as a strategic partner and gatekeeper to the CEO, managing his daily schedule, anticipating needs, and ensuring key priorities are met.

Calendar & Travel Management:

Coordinate complex calendars, schedule high-priority meetings, and arrange domestic and international travel logistics.

Meeting Preparation:

Draft polished presentations, executive correspondence, agendas, and reports for key client meetings.

Sales Support & Data Administration Vendor & Supplier Management:

Take ownership of updating and maintaining accurate vendor/supplier information across all systems.

Contract Administration:

Review, update, track, and organize customer, supplier, and vendor contracts.

Portal Mastery:

Confidently navigate and manage various customer/online portals and internal CRM systems to ensure seamless data flow.

Pipeline Tracking:

Keep CRM records meticulously up to date, monitoring sales pipelines and outstanding follow-up actions.

International Sales & Logistics Coordination Global Liaison:

Support relationships with international customers, partners, and overseas distributors across different time zones.

Logistics Coordination:

Partner with freight forwarders, customs brokers, and logistics providers to coordinate export documentation and shipping schedules.

Order Tracking:

Monitor international shipments from initial quote to final delivery, ensuring a seamless customer experience. What We're Looking For (Qualifications)

Experience:

3+ years of experience in a fast-paced Administrative, Sales Support, or Executive Assistant role.

Sales-Support Background:

Direct, proven experience supporting sales teams, updating vendor/supplier profiles, and handling business contracts.

Exceptional Tech Skills:

Advanced proficiency in MS Office (particularly Excel and Word) and a natural comfort learning new software, CRM systems, and client portals.

Agility:

A proven ability to juggle multiple tasks, quickly switch priorities as urgent needs arise, and maintain composure under pressure. Logistics Exposure (Plus): Experience with international business operations, shipping, or export documentation is a major plus, though not required.

Confidentiality:

Absolute professionalism when handling sensitive and confidential company and executive information. If you are a master organizer who thrives on keeping high-level operations running smoothly and excels at keeping busy executives on track we want to hear from you! #IND000

Pay:

$70,000.00 - $80,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Experience:

Executive administrative support: 3 years (Required) Sales support: 2 years (Preferred)

Work Location:

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